March 5, 2013

Evernote for Resume Management

I call this: theatre — Posted by KP @ 8:18 pm

Earlier this week I had lunch with several stage management students from Ithaca College. I returned home with four resumes, which of course led me to consider the best way to organize these new documents.

Previously, I’ve kept a folder in the documents folder of my computer, in which I keep resumes of my friends and anybody else whose resume comes my way. If I need to write a note about who gave me the resume, I had to do it in the file name, which is kind of limiting. Also, it wasn’t on the cloud, which could be frustrating if I was out and about and wanted to reference or send somebody’s resume.

As I do in many matters, I thought of Evernote. When I got home, I scanned the paper resumes with my favorite iOS scanning app, JotNot Scanner Pro, which can also automatically send them to Evernote.

With these resumes, and the digital ones I already had in that antiquated local folder, I created a note for each person, with the title formatted as [name] – [job description]. The job description in this case being “stage manager.” I’ve created a notebook for resumes, as well as the tag “resume.” For people with whom I’ve done shows, I also added the tag(s) for the shows I worked on with them.

The best part of the whole thing, and what really makes it better than simply creating a folder in Dropbox or something, is that in addition to having the PDF or Word document, I can write some text about how I met the person, what I thought of them, what other people I know have told me about them, or really, anything. I could attach a picture or other related file if I had one.

Not to mention Evernote makes even scanned PDFs searchable, so a search for a person’s name, or a show they’ve done (maybe I can’t remember who worked on Wicked), will quickly help me to sort through the files I have.

I haven’t been so excited about a new workflow in a long time!

February 16, 2012

I Sent a Resume: Episode II – The Company Writes Back

I call this: theatre — Posted by KP @ 5:03 pm

You may want to read Episode I, if you haven’t already.

In the first development since I submitted my resume a week ago, I received a form letter acknowledging that they got my materials. It warns that they have a lot of applicants and not everyone will get an interview. I don’t know where they draw that line, but I’m pretty confident that I’m comfortably above it.

Interviews are next month, so I’m just going to patiently wait, while keeping an eye out for other job listings. My job hunt has been basically outsourced this week, while I’ve been doing this reading. My awesome assistant, who long-time readers will know as Ashley, formerly stage management intern at the Guthrie, and now New York-based stage manager, has also been looking, and has been showing me listings for anything I might be right for. Nothing really interesting has come up yet.

February 8, 2012

I Sent a Resume: Episode I — The Saga Begins

I call this: theatre — Posted by KP @ 6:37 pm

I’m a big believer that sending cold resumes doesn’t really work. Stage management, especially PSM work, is such a tricky thing, nobody will hire somebody they don’t trust, because if they screw it up their whole show could potentially be a disaster. This means they hire somebody they know, or they hire somebody that somebody they know knows.

However, I’m aware of some cases where a company gets really desperate and hires somebody from the pile of resumes they receive. It does happen, I just don’t have enough faith in it to bother with a process that used to require paper, ink, envelopes and stamps, as well as hours of staring at a blank page that it is hoped will eventually become a cover letter. I stopped torturing myself with this process somewhere around the age of 22.

I have done just fine for myself by essentially waiting for my phone to ring, my email icon to bounce, or a conversation with a colleague to turn into something. However, lately I’d like to branch out to working with different people. I’d like to do the same job I’ve been doing with other companies that pay more. And I’d like to keep my health insurance. So I have decided that it couldn’t hurt to put myself out there for jobs that I know I’m qualified for, that I want. Also, things have changed a lot since I was 22: stamps are no longer a requirement, and I’m not hung up about my resume making me look inexperienced or unqualified.

Today I sent out a resume. If you’re curious what it contains, hit the big “RESUME” link in the navbar up yonder. This job listing was for a PSM position with a well-known purveyor of summer musical theatre productions. I intend to apply for many similar jobs, but for now, I’m curious to see the journey of this first humble resume across the interwebs to its final conclusion, whatever that may be.