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September 20, 2010

On the Clock

I call this: On the Road Again,theatre — Posted by KP @ 10:25 pm

Today marks the official start of my contract for The Acting Company 2010-2011 tour. We start rehearsal a week from today. I celebrated by getting up at 6:30 for a day in the office. The good news is, I’m actually getting paid now. The other good news is that it’s pumpkin spice latte time at Starbucks, and that made the second half of my day awesome.

In the Office

Almost the entirety of my day today was spent on the script. What is believed to be the final draft of the first rehearsal script came back from the director early this morning. So with something we think we might actually be distributing, I went through it with a fine-toothed comb, removing all the multicolored notes and strikethroughs from all the people who had been collaborating on it, renumbering the pages, and making the formatting absolutely perfect, checking every single character, space and margin, as well as reading every word for content to make sure there weren’t any obvious errors.

I’m very happy to know that is under control, and it’s exactly how I want it set up. I initially lobbied to keep the old page numbers in case our returning actors and staff wanted to use their old scripts, but I was convinced that we should encourage people to start from scratch. Both scripts have the act & scene number as part of the page number, so even if people are using their old scripts, they can still turn to the correct page or very close to it, as most scenes are only a few pages long. Some cuts have been put in, but they’re relatively small. It should make the show feel a little faster without removing too much content.

I was given control of the contact sheet today, although with the priority put on getting a final script ready today, I wasn’t able to finish double-checking the contact sheet I’ve been working on in my database against the final one from the office. Other than a little bit of work on that, I participated in a few discussions about travel, the early rehearsal schedule, and the technical education workshops I’ve been trying to get going this year. It’s nice to be in the middle of the action as things are coming together.

Remounting

This is the first time in a long while that I’ve remounted a production I’ve done before. Definitely the first time on a production of this scale, keeping the same design elements, and on which I knew at the time of the previous production that I would need to recreate the show again. It’s kind of fun.

When I found out that I would be spending the day on the script, it was pretty daunting to get started. Since April I hadn’t done more than glance at the script when I’d been asked to submit my copy of the final script about a month ago. This is a three-hour show that I did 82 performances and 30 days of rehearsal of within the past nine months. I thought I would be sick of staring at those words. But it was actually very comforting. There’s definitely something nice about doing a show you know. As I read through the script, I heard the whole show in my head as performed by my friends from last year, and enjoyed the memories of my favorite moments, or funny things that happened during the process surrounding certain parts. I was sad to think that some of those people would be gone, but curious to see what new people will bring to those roles. And I’m looking forward to seeing our returning actors’ performances again, and to see what they may discover that’s different this time.

After reading literally every word, I definitely feel like I have the show back in my body. The more I can remember and see the show in my mind, the easier my job will be, and the less I’ll have to worry about being able to make sense of my paperwork!

After Hours

Tonight, theoretically I’m watching football, but I’m not really, I’m working and blogging. I’m scanning a few paper documents that I was given today: the rules packet for New 42nd Street Studios, and the Letter of Agreement (LOA) between the company and Equity, which modifies our rehearsal rules (which are based on the LORT agreement). I have never in my years of stage management been able to get a digital copy of an LOA. No general manager I’ve worked with has ever been given one in their lives. So I always have to scan it, because having the printed copy with me when I need it never works out. Needing it at the bar at 1AM is just as likely as needing it in rehearsal or at my apartment when I wake up in the morning. When I’m done scanning I will upload the PDFs into Evernote and put them in my DropBox, where Meaghan and I can reference them.

By the by, I really wish I had a scanner that was less than 8 years old, and that I didn’t have to use Windows to use. But it’s just one of those things that I’d hardly ever be home to take advantage of. We do tour with a printer/scanner combo thing so I’m pretty well covered as far as work goes right now. Maybe someday when I stop all this touring. Or if I get a production contract.


September 14, 2010

HeadsetChatter Live!

I call this: On the Road Again,theatre — Posted by KP @ 6:08 pm

Over the summer, I wrote an extensive post about my day giving master classes at Reagle’s summer theatre camp.

As I said in that post, after I got home from the master classes I started thinking about the upcoming Acting Company tour, and how I could better do my part in its educational mission. Nick and I always had a saying, “It’s the Acting Company, not the Stage Management Company!” and understood that naturally the workshops, talkbacks and other educational programs focus heavily on performance-related topics. If a school requested a talkback or seminar on technical or theatre management matters, or to have a student shadow us, we were happy to provide it, but they were very rare.

So this year I approached the education department over the summer to plant the idea that whenever I had the time I would be willing to offer educational opportunities for technical theatre students, and that they should feel free to present this option alongside the other workshops offered for actors.

Now that things are really getting rolling for the tour, those kind of arrangements are starting to fall into place. I was in the office today for a meeting, and was told that there’s already one school early in the first leg of the tour that’s interested in doing something.

This program has been humorously coined “HeadsetChatter Live!” Unfortunately we’re forbidden from mentioning websites in our bios, but I will be happy to take the live version to the populace!


September 7, 2010

Pre-Production Progress

I call this: On the Road Again,theatre — Posted by KP @ 10:03 pm

Days till first rehearsal: 20

Currently working on: just tidying up my files & notes while watching TV before bed

Upcoming projects:
Clean up last year’s R&J script
Put contacts in address book
More database work

Recently Finished:
putting performances / cities / travel into Google Calendar
Contact sheet (still have questions)
Entry of performances & venues into database


September 4, 2010

Cross-Platform Stage Management

I call this: mac,On the Road Again,pc,theatre — Posted by KP @ 7:16 pm


This tour is going to be something of an experiment, and an opportunity for new stage management technical discoveries, as I have an ASM who uses Windows — I know!

Contrary to popular belief, I will actually choose ASMs who use Windows. And the people I most often assist use Windows, so I’m used to the cross-platform thing, although it’s been a while since I’ve been the PSM in that case and had to decide what software to use for the show. So I had no reservations about Meaghan not being a Mac user. I knew she was a PC user when we worked together two years ago, but I couldn’t remember if she had since switched, and I didn’t ask until this week when I was trying to nail down what software I’m going to use for the tour. Well she has a PC, but she assures me she has an iPhone, which is comforting somehow, and is an advantage I never had with Nick and his cursed-trackball Blackberry.

In day-to-day life I don’t find the OS to make that much of a difference. There were a couple events over the course of two years on tour where I remember saying to Nick, “thank God you have a Mac, or we’d be screwed!” but those were situations where we were already screwed and managed to avoid further screwing. Which is good. But those situations are rare, and if you are lucky enough not to be screwed in the first place, then you have nothing to worry about. The big one I remember was when my computer just up-and-died one day, an hour before the show. I was able to install all the software I needed on Nick’s and carry on. It was great, but in reality if that happened again, especially in the more cloud-based world we have now two years later, most things would be fine on a PC, and if I really needed a Mac, there will be like 15 more of them on tour and I could borrow somebody else’s to get what I need converted into PC-friendly form. But those kind of contingency plans will be part of the decisions I make when setting up our digital world.

The first of which is that there needs to be a backup of all our critical files on a drive formatted for FAT32. My backup drive, which uses Time Machine, is formatted for HFS+, which is the format required for Mac-bootable drives. I think I may keep all our files and installers on an 8GB thumb drive that I just purchased. Our show files are on DropBox so we both have access to them, so that’s a pretty good backup right there, but it might be smart to have an offline copy as well. I’ll probably keep that backed up every day or two.

I also have Windows running on my Mac (both natively, and alongside Mac OS using Parallels), which might come in handy if we need to share something in a Windows-only way. I was still using XP for compatibility with older games, and out of cheapness, but when I had the money, wanted to buy Windows 7. I would hate to find us in a situation where we can’t share something because I was still on XP, so I started to think of it as a business necessity to invest in the upgrade at this point. So I just installed Windows 7, and it seems to run well on my machine so far. Maybe this whole collaboration will help me to educate myself on changes in the Windows world that I’ve glossed over since I switched to Mac in 2002. That would be helpful, cause I sell myself as a computer geek stage manager, and if you sat me down in front of a machine with Vista or Windows 7 I don’t think I’d be much of a geek, and at this point it’s starting to feel like false advertising.

Meaghan and I are now pretty much caught up as far as being set up with all the software we’ll be using. Here’s what we’ve got:

  • FileMaker Most of the actual paperwork for the show will go in my database. Thankfully FileMaker is cross-platform, so we should have no problem with that. When at work, we will work off the master copy served from my computer, but I have recently added a feature to upload a copy of it to DropBox, so if she needs to reference the information inside when away from the theatre it will be in the cloud. Plus we could both access it from our iPhones if we wanted. If she was going to do some homework of her own, she would have a copy to work in, as long as I know not to be making changes at the same time on my copy, and to make the Dropbox file the master after she’s done. Nick and I sent the file back and forth over email sometimes, but this way should be a little cleaner.
  • DropBox This summer I started using DropBox as an alternative to MobileMe’s iDisk. The main difference between the two is that DropBox works. It works well enough that I could put my folder for each show on my DropBox and trust it not to get corrupted or out of sync. After three shows using that method, I’m now taking it a step further: I’m sharing that folder with Meaghan, so we will both be able to work off the same files.
  • Evernote For more on Evernote, you can see my first impressions post. I’m storing a bunch of stuff on Evernote, everything from the show logos to essential emails from office staff, to my shopping list for Staples. Meaghan can then check it to see all the information I have, and when we’re actually working she can add notes to my notebook for the tour with information and paperwork that she generates. I’m hoping between this and DropBox, we’ll never have to worry about me forgetting to pass on a file to her.
  • Microsoft Office Obviously. I don’t create all that many Office files, but it’s always necessary at some point. Our script will be the biggest one, and changes will be tracked throughout the rehearsal process.
  • Skype It may come in handy from time-to-time, but what I really intend to use it for is to teach the database before we start rehearsal. Meaghan only arrives in New York the day before we start, so using screen sharing will have to do.

In addition to getting us set up for rehearsal, I’ve been trying to make Windows a little more hospitable for my own use. The problem I have when gaming is that I become completely useless for anything else, because in order to access, well, anything, I have to reboot into OSX. The use of all these cloud-based, cross-platform tools has made it much easier to spend hours and hours in Windows without being prevented from doing anything else. The one major element I’m missing is OmniFocus, which is cloud-based, but only compatible with Mac and iPhone. However, the act of creating or checking off a task is so quick and simple that doing it on my phone is almost as fast as doing it on the desktop. Overall I’m excited to play with some new ways to organize.


August 29, 2010

So You’re Going on Tour

I call this: On the Road Again,theatre — Posted by KP @ 11:50 pm

I guess this is the first edition of Season 3 of “On The Road Again.” Click that picture at the top to see all the posts in this series. It follows my progress on tour with The Acting Company. This year we’ll be remounting Romeo and Juliet and rehearsing a new production of The Comedy of Errors. The tour will exist in two phases. First we’ll rehearse R&J at New 42nd Street Studios in New York, which is an awesome place to work, and conveniently allows me to live at home through production. We’ll tech R&J here in New York at Pace University (where Nick worked this summer and says it’s nice). Then we take it on tour, focusing on the west coast, where we didn’t really spend any time last year. After almost a month of that, we return to the Guthrie in Minneapolis, where we go into rehearsal for Comedy. Then we open Comedy at the Guthrie. During the tail end of that run, we will start playing in rep with R&J. For the rest of the tour we’ll play both shows in rep, until we end our run back in New York in mid-April.

So that’s what lies in store this year. The big news is that I’ve created a big page on the site called So You’re Going on Tour, in which I describe everything that I take with me on tour and why. As much as I love you, my anonymous readers, I’m also doing it for a more practical reason: I have a new ASM, the awesome Meaghan, who you heard a bit about during Season 1 of “On the Road Again” (before it was called that, cause there was no “again”). Meaghan was our indispensable stage management intern at the Guthrie during the first year there. With Nick getting married this coming year, and being all grown up and stuff, he’s not going on tour. Meaghan has been the heir apparent for a long time, and I’m really excited that it worked out for her to do the job. She’s also getting her Equity card, which I’m totally psyched about. I like it when the business works like it’s supposed to: you start out small and prove that you’re capable of better things, and you will be rewarded with better jobs.

Anyway, this is Meaghan’s first tour, so naturally like all good stage managers should, her first reaction to getting the job was to head over to HeadsetChatter and read up on what she should be prepared for! The only thing is, while I’ve done some posts about how I’m preparing or what I’m packing, there was no definitive place on the site that says “these are the things you need on tour.” Until now.

I just got home from the summer season, and we start rehearsal in a little less than a month. Meaghan and I exchanged some emails today, and I’m starting to seriously pull together the information I need. So stay tuned for another busy season!


April 23, 2010

The Computer Rental

I call this: computers,mac,On the Road Again,theatre — Posted by KP @ 5:33 pm

As you know, my Macbook Pro’s screen finally died this week. It died after I got home from the show on Wednesday. Thursday morning I brought it to the theatre and plugged it into the spare light board monitor in my office. There it served sort of like a desktop computer, while I had to write down the running times with a pencil, of all things. Then I took notes on my iPhone. Then at intermission and after the show I went to the office and actually entered everything into the database.

Between shows I went to the Apple Store and bought a new Macbook Pro. I got it home about an hour-and-a-half before our van call for the evening show, so I got as far as cloning my old drive (almost) before I had to leave. As the transfer was still going on, I decided I really could survive without a computer for one performance.

Nick had a good idea, which was for me to email him the database file so I could have his computer on the calling desk, and it would be exactly the same as usual — except his 13″ Macbook would fit on the desk better.

When we arrived I went out on a Starbucks run. I was feeling good about my purchase, and still have a ton of money on my Starbucks card (because we’ve rarely been near a Starbucks on the road), so when Nick tried to give me money to pick him up something to drink, I said I’d take care of it. We then agreed that the venti iced tea lemonade would be payment for the rental of his computer.

When I got back to the office with our drinks, Bobby was sitting at my desk, and casually gestured to a piece of paper and said, “Nick left you an invoice.” I really wasn’t gone more than 10 or 12 minutes, and Nick came up with a brilliant plan. I have encased it in a sheet protector and hung it in our road box.

Nick’s Macbook on the calling desk (which is very crowded and normally requires my script pages to lie on top of the wrist rest, so the 13″ size was a nice change!)


April 17, 2010

On the Subject of Star Dressing Rooms

I call this: On the Road Again,theatre — Posted by KP @ 2:35 pm

On this leg of the tour I have taken the majority of my showers in star dressing rooms around the country, and it’s gotten me thinking: I’m no star, but if I was, I would be distressed by the fact that most venues have not provided any hooks or towel racks in my bathroom. Maybe I’m going to dress in the dressing room proper, but maybe I would like a place to hang my towel, or a toiletries bag, if not my clothing.

One recent venue not only had no hooks or racks in the bathroom, but no mirrors as well!

Of course as a stage manager, the dressing room itself is usually my office, so I can’t use it as a getting-naked-place, which makes the lack of anywhere to hang or place anything off the floor in the bathroom (including the toilet, which almost never has a seat that can be closed) even more frustrating. Sometimes this is only made workable by the presence of a railing for the handicapped, over which clothes can be draped, or toiletries bags hung, but this is far from a civilized solution, and is often too low to the ground, so that it risks things dragging on the wet floor.

Nobody cares what I think about this, but I think the stars should be like “WTF, I’m bringing thousands of people to your theatre, and you couldn’t spend $3 at a hardware store and screw one lousy hook into the wall?”


April 13, 2010

Nick’s Revenge

I call this: On the Road Again,theatre — Posted by KP @ 9:18 pm

Nick has been seeking revenge on me for some time for some alleged misbehavior on my part. When we were in Tyler, TX, he executed his plan to get back at me, and then made a hysterical video about it. There have been many tour videos, but I think this one will stand out as the best. He made it in iMovie ’09 in about four hours on the bus.


Week from Hell, Part 2

I call this: On the Road Again,theatre — Posted by KP @ 8:56 pm

We are in the middle of our infamous overnight load-in. We had a show in Wallingford, CT this morning at 10AM. Immediately after load-out we began driving to Keene, NH. After a stop for some fast food, we got to Keene with about 15 minutes to spare.

The Colonial Theatre is very small, but really cool. Everything is really old but beautifully maintained, which is fun. There are even wooden catwalks up in the flies. I’d really like to get to go up there. The theatre is so small that Nick and I have evacuated to the bus just to get out of everybody’s way.

We had a bit of negotiating to do when we arrived, as the measurement we decided on for the placement of the set would have prevented the entrances from being used the usual way. Since Florida, we have an option for getting actors from our “hobbit hole” entrance to the up-right door without any room upstage of the set, but it involves building the hobbit hole backwards, which does weird things to lighting, as well as just plain not being the way the set was designed. It is nice, though, to have gathered an established set of options along the way that we can quickly consider when we encounter challenges. In the end, we placed the set another six inches downstage, which makes lighting a little more difficult downstage, but it was already way farther down than it should be, and with much less frontlight than usual, so gaining a few more inches upstage that allows us to move around the set properly was the better deal.

Nick and I are blogging while watching an old episode of Star Trek: TNG, as I wait by my radio for Devon to call me in to start focus. Nick is done, having put up the signage with his new Tactical Signage Deployment Unit. You may recall that he has a Signage Purse. Well we didn’t pick the Signage Purse, it belonged to the previous stage managers, so the fact that it was pink wasn’t really a choice. But Nick has wanted to have a more manly signage folder for a long time, and in light of certain jokes I’ve played on him, I felt it was my duty to provide him with the manliest signage folder imaginable before the tour was over, and that he could take with him to future jobs. I’ve been working on it for about a week, and here is the result:

It has some advanced practical features like a clip on the side for a dry-erase marker, but the best part about it is that it’s got little army men glued to the front cover. Nick seems very happy.


April 11, 2010

Week from Hell, Part 1

I call this: On the Road Again,theatre — Posted by KP @ 3:53 pm

We are just now finishing our hardest week of the tour. We think it is, at least. Next week is awful, too, but in different ways, so we’ll see.

Nick has been trapped on the actor bus for much of this week, and thus has had time to make very accurate venue summary posts for each of our stops. I will link to his as well.

Ruston, LA

Nick’s venue post
We performed on the campus of Louisiana Tech, which has quite a large theatre. The booth is definitely farther away than any we have had before (actually I can’t say for sure, since there were a couple huge venues where I was able to call from backstage). The actors looked very tiny. Matt, our sound supervisor, remarked that it was fun to imagine that they were actually that small. That amused me for the rest of the performance. In my mind, they were about the size of the G.I. Joe action figures of the 80s. Some other people were picturing them to be the size of the larger G.I. Joes, or Barbie dolls.

The people in Ruston were very friendly, perhaps especially so since we were one of the best-selling shows they had ever had. We never know what to expect as far as attendance (and it almost never corresponds to assumptions one would make about the population or cultural sophistication of the area), so to be told that first thing in the morning was nice. The audience seemed to really enjoy the show. As I was leaving the booth I was stopped by a theatre major who wanted to tell me how much she enjoyed the show. Others on the team had similar encounters.

Nick and I had a big surprise when we arrived: a stage management intern! One of the stage management students, Kate, was assigned to us to assist with whatever we needed. Of course we were happy to have her trailing us all day. She was with us for literally all 17 hours of our work day, helping us set up backstage, watching us hang out on the bus during our downtime (which we spent discussing our careers and trying to give her an idea of employment opportunities). She watched me call focus, and a couple hours into that, I ran to the bathroom because the Genie stopped working. When I came back, the Genie was fixed sooner than I had expected, and Kate had resumed calling focus in my absence. That was pretty funny. During the show she had one of our spare wireless headsets, and was with me in the booth during the first act (which is more interesting to call), and with Nick for the second act (which is more interesting to deck). As I had hoped, Nick let her cue a couple actors towards the end of the show. At the end of the night, she loaded the truck with us. It was great to have some extra help, and to make a new stage management friend. It’s great that her teacher (who was also the presenter) thought to give her that opportunity. It would be nice if more schools that we play would do that.

One aspect of the tour that I think gets completely overlooked is that in addition to providing workshops and talkbacks for students to get to ask professional actors about interpreting Shakespeare, vocal work, stage combat, working on new plays, etc., when we play college theatres that have student crews, we are providing a lot of the same kind of education to the technicians as the acting students receive from our actors. We don’t sit in a circle and talk about where we went to college or anything — it’s all in the process of doing the job — but our show often gives students a chance to work with a bigger set than they usually see (and made of steel and aluminum rather than wood), and to encounter different lighting and sound equipment than what their school has, which makes them more valuable technicians if they’re proficient in multiple brands and models of gear. Sometimes we even teach them features that their own equipment has that they didn’t know about, and they can continue to use on future productions. We love any good crew, but it’s especially fun when they’re students who are excited to be part of the show.

Baton Rouge, LA

Nick’s venue post
We returned to Baton Rouge Community College, where we had an evening performance. Corey and I had been requested to do a seminar with some theatre students to talk about careers in theatre. Naturally we spent most of it talking about directing and stage management. It was nice to have a session that was about us, rather than about acting. It was only a half hour long, which always seems too short when you first have to get through the basics of where you came from, where you went to school, and how you got into theatre. But a couple of the attendees stayed behind and we talked for a while longer. Nick had to get out of his nice warm bed to run focus while I was gone, and the whole thing went to hell. It was like Murphy’s Law of focus, and pretty much as soon as I got back everything was fixed. I felt pretty bad about that.

Orange, TX

Nick’s venue post
As soon as we finished in Baton Rouge, we began the drive to Orange — without Nick. The cast had a morning show of the 1-hour R&J in Baton Rouge.

Orange was fantastic in every way. The Lutcher Center is a beautiful theatre that is maintained like it’s brand new, though it’s actually 30 years old. The TD, David, has done many little projects that are pretty ingenious, including one (using strips of different colored rope light along the rail as cue lights) that I am totally stealing someday. The crew were lots of fun. The set was finished amazingly early. I think lighting would have been finished even earlier than it was but we were having so much fun chatting. It was a great day, and I decided to buy a shirt to commemorate our day with the men and women of Local 183. They also have a really cool logo.

In this case Nick also had a 1-hour the next morning, and again travelled with the cast to our next venue.

Tyler, TX

Nick’s venue post
Coming off Orange, we were afraid our expectations would be too high, but Tyler was also a good experience. They had the set finished by lunch, which is insane, and they broke the load-out record set in Orange the night before. We were very excited to have an easy time there, as it was the end of our hellacious four days of constant work, and we were looking forward to some time to relax on our cross-country drive to Connecticut.

Driving

We’re currently on the last few hours of our drive from Tyler, TX to Wallingford, CT. There we will see a hotel for the first time in a week. We’re driving through Pennsylvania right now. We’re not accustomed to extended daylight driving, but the trip is so long that some of it is inevitable. We’re spending it flipping back and forth from Deadliest Catch and the Masters, and of course using our computers.

We don’t get a day off when we reach our destination, but we do have a load-in day, which at least means we only work about 8 hours, and we have the night off.


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