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April 29, 2012

Triassic Parq

I call this: theatre — Posted by KP @ 8:37 pm

I’ve had some big news recently — in the midst of stage managing three shows at once, I got promoted to PSM of the third show: a new Off-Broadway musical called Triassic Parq. The show won Best Musical at the Fringe in 2010, and will be running at the Soho Playhouse this summer, with hopes of a longer commercial run.

In brief, it’s a musical based on Jurassic Park, as the name implies, but it’s not a straight musicalization of the movie. It’s actually the story of what the dinosaurs are doing when they’re not eating people. It’s very funny and surprising. I started reading it on my commute and actually had to be careful not to bust out laughing in public a few times. It’s also a script where the stage directions are really funny and sarcastic, which I always love, as it gives insight into the minds of the writers. I haven’t met most of the creative team yet, but I can tell this will be a fun room to work in.

Since my promotion, I’m just starting to get caught up with the basic things I need to do. We almost have a calendar. I have successfully scheduled a production meeting that almost everyone can make (a miracle!). I’m planning to put contact information into the database tonight, which sets me up to start getting actor conflicts. And I’ve got the rehearsal script ready to be turned into our master stage management script whenever I can get to it (currently planned for tomorrow).

I don’t have much to say (and I’m insanely busy because I overbooked myself not knowing I was doing Triassic, and failed to back out of any of the jobs in time, not knowing I would be PSM of Triassic!) But this has the makings of a show I will write about a lot. Not to put the cart before the horse, but I’m approaching this as if it’s a show I will have to maintain. At any rate I’ll have to maintain it for over two months. I have penciled in the first day I want to have understudy rehearsal for July 2. The important thing is that if the show isn’t well-documented from the start, it becomes much harder to work with it later, so I want to be very meticulous about everything, for my own sake.

The other great thing is that the director shares my love of new technology (and iPads!), and we are considering using the new Stage Write software to document our blocking. I’ve never felt comfortable with any method of digital blocking I’ve seen, and my main gripe with this app is that you can only export as PDF, not share the actual app data so that multiple people can edit it (I have emailed the developer, and this is planned for a future version). The exciting thing about this process is that being surrounded by a bunch of young, technology-friendly creatives, I’m much less afraid to try to reinvent theatrical paperwork, knowing we might have some growing pains along the way. This is going to be a show for imaginative problem-solving (and I’m thrilled to have already been able to contribute some ideas for staging), so I think I can dream big when it comes to how we use technology to create and maintain the show. I just wish I wasn’t so damn busy with other shows right now, so I could sit in my apartment and just meditate about software and paperwork all day!

We start rehearsal in two weeks! Stay tuned!


April 23, 2012

Eating Crow on Straight Fives

I call this: theatre — Posted by KP @ 10:54 pm

It is April 23rd, and as promised, I have returned to tell you what ended up happening with the rehearsal schedule for Marry Harry. In this post, I described a little of our first production meeting, and the fact that we were planning to do straight 5-hour rehearsals, which made me really happy. To which I said:

Pro tip: if your rehearsal schedule looks too easy, that’s usually because it is, and while you may be the only person to think that in pre-production, and the producer may say, “nope, this is really it — we’ve booked the studio time,” the director will realize it eventually in the middle of rehearsal and that booking will be changed. Let me tell ye: we shall see.

I promised to return once we were in tech, to answer whether as predicted, we ended up extending the rehearsal day. Let me tell ye, we did not. Nor did we deviate from our 11:30-4:30 schedule, once it was decided on during the pre-pro week. As I said, I was very happy to be proven wrong, and to stick to a nice predictable schedule.

I should also mention, lest you think straight fives are a cakewalk, that Brian and I have gone home totally exhausted every day, much to our amazement. As is typical in our profession, five or ten-minute breaks usually contain somewhere between zero and two minutes of actual not-having-to-work, and it’s hard doing that for five hours straight without a meal break to rest, eat, and catch up on paperwork or prop maintenance so that you’re not rushing to keep up in rehearsal. That being said, it was awesome and well worth it to get up long after sunrise, and get home long before sunset every day.

Honestly, once we got down to the last couple days, I almost wished we had done one or two long days, only because five hours is not long when you have a show in development and the writers come in with new material which needs to be rehearsed, scenes and musical numbers need polish, and then you want to get through a run. Once you’re running the show, the benefit of working for a longer period of time at a stretch becomes more important. However, this being a fairly easy contract, we were limited to six-out-of-seven hour days, in which you gain an extra hour of rehearsal, but sacrifice the loss of focus that comes with breaking for lunch. So it’s really not much overall gain over the straight five.

In addition to our awesome schedule, things have been going really well. I haven’t been saying much, but I have a backlog of some things I’ve been saving to talk about, especially how my iPad has been faring in its first production.


March 30, 2012

iPad 3 Review

I call this: phones,tech — Posted by KP @ 8:19 pm

On March 16 I received the new iPad, which I, and presumably everyone else in the world, will refer to as the iPad 3, because as I learned in nursery school, 3 comes after 2. Although sometimes in Apple-land, S comes after whatever the previous thing was. But let’s stick to integers.

I’ve had a little over a week to get to know my first iPad — this is important, that this is my first iPad. I have said in years past that I wasn’t quite sure how an iPad would fit into my workflow, and I’m still not completely certain, except that I’m much surer now that it will be useful somehow than I was when I wrote a pseudo-review of my Dad’s iPad back in 2010.

Choosing the Model

I got the 4G version instead of wifi-only, even though I expect to use it almost always on wifi. My reasoning is that I can’t really grasp all the ways I’ll want to use it, and I figured spending $800 and regretting my choice would be worse than spending $900 and possibly having a feature I don’t need. Also, I found out after my purchase that the wifi-only models don’t have true GPS, just the ability to use nearby wifi networks to guess your location. So that’s another bonus of the 4G that people should be aware of.

Choosing the Carrier

When the iPad went on sale for preorders, the carriers weren’t even acknowledging its existence, so I took a wild guess based on their plans for the iPad 2, and went with AT&T kind of by default, since it would match my iPhone. After the iPad had been on sale nearly 24 hours, AT&T and Verizon bothered to announce their data plans, so people could make a more educated decision. Their pricing is different, but in a way that might be better or worse depending on what you want. This graphic shamelessly stolen from the Apple website explains it best:

The big mystery, of course, was the “Who’s Going to Be More Evil?” game, which in my world for the last decade usually has something to do with tethering. Which mega-corporation, or both, would feel like charging by the GB and then charging again based on where the GB goes once it reaches your phone and is no longer on their network? This time, the winner is AT&T. Verizon is offering tethering at LTE speeds, at no extra cost. It’s almost like they want to help the customer by providing a service that costs them nothing… for free. AT&T caps off their victory not by announcing that they’re charging for tethering, but that they aren’t allowing tethering at all, for now. It’s just like their past iPhone plans, when they acted shocked — shocked, I tell you — by the carrier-related features the phone had, and took months to even announce how they would support them. Whenever they get their act together, I expect it to cost an arm and a leg.

It took a while for me to build up a good head of steam of burning rage about this, and I was more interested in the device itself than in the data plan I might never use anyway, so I didn’t undo the hours I spent trying to place my order on Apple’s website. After a week I was reading a post on Reddit asking if there’s a workaround for the AT&T tethering issue, and somebody was like, “just return it and get a Verizon one.” I’ve never been a big believer in returning a perfectly functional device, but I had forgotten entirely about Apple’s no-questions-asked, our-products-should-be-perfect-or-your-money-back, 14-day return policy. And my product was definitely not perfect. In fact, I was decidedly disappointed, and although it’s not quite Apple’s fault, they did take my money without being able to tell me what the terms of my service plan would be.

So after a week of ownership, I called up one of the local Apple Stores, and got lucky on the first try with a store that had the appropriate model in stock. I hopped on the train and in less than 5 minutes I was in and out of the store with a Verizon iPad. I had a nice chat with my salesguy about choosing between AT&T and Verizon on iDevices in general. He’s happy with his Verizon iPhone, and says that despite AT&T having better maximum speeds when service is good (which was my explanation for putting up with them), he finds on average he gets much better speed with Verizon because AT&T’s service is so often performing far below its capability. Or the capability of a 14.4k modem, for that matter. His one complaint with Verizon was the inability to use data while on a phone call, but that’s a non-issue with the iPad anyway.

I’ve just activated the data plan yesterday, and haven’t used it much except to test it, because I have no idea how quickly I’m going to use up my 1GB. I’m doing a three-week gig in April, so I started the plan just late enough that the job will fit within my billing month.

Here’s my speed test result:

Not bad at all. It’s better than a lot of people’s home internet, though of course the data cap kind of defeats the purpose.

Thankfully the plans offered by both carriers are very flexible. You can pay month-to-month, which is great for someone like me who works a different job (or not) often on a monthly-or-less basis, and may have a need for it sometimes and no need at all at other times.

I’m curious to see how often I want the 4G. The kind of places I’d need it are probably the same places I wouldn’t be inclined to take the iPad out in public anyway. It doesn’t seem to me like the kind of device I’d whip out anywhere. On a long train ride, maybe — I mean a train-train, not a subway. But I think it would be seldom enough that tethering to my phone wouldn’t be too much of an inconvenience (happily, tethering to the iPhone works just as you think it should — neither carrier seems interested in forcing you to buy two data plans). Unless I had a job where I’m spending hours every day in a place without wifi, I don’t expect much need for it, but I will see on my upcoming job if I find a lot of uses for it. It will certainly be better than any rehearsal studio’s wifi, although we’ll be at Pearl, and their wifi has always been good enough that I’ve never felt the need to tether and burn megabytes off my data plan.

The Hardware

As I said in my impressions of the iPad 1, these things are heavy. When I envision a world where we all carry Star Trek-like tablet devices to diagnose alien diseases or record our captain’s log, I picture them being a little lighter. Maybe not as light as my beloved Kindle 4, but I don’t really want to be conscious that I’m getting a forearm workout while I’m diagnosing a problem with the warp core. The iPad 2 is lighter than the iPad 1, but the 3 is a small step backward. The difference may be worth it, but before we knew what the iPad 3 was, besides the obvious retina display, I dreamed it would also be amazingly thin and we’d all be shocked that they managed to include the upgraded display as well as a thinner and lighter design, without sacrificing battery life.

I like to imagine there was a conversation between Steve Jobs and Jony Ive that went something like this:

Come to think of it, that's probably the conversation that concludes the design process of every Apple product.

So I guess I can cut them some slack. But not having had to stand around holding this thing for any extended period of time, I can’t say if the weight will be a deterrent to using it in some situations. I still use my Kindle to read on the train, because it weighs almost nothing in my bag, is less likely to be stolen, less likely to be missed if stolen, I find touchscreens more trouble than they’re worth for reading, and I find the eInk soothing to look at in a well-lit environment. However, the retina display is much easier to read on than other LCDs, and I have taken to reading in bed with the iPad, mostly because I like to read with the light off, and also I’m running out of room to keep all these devices by my bedside! The ability to sync the page I’m on between the actual Kindle and the app makes it pretty easy to switch between them at will. I just have to make sure I turn on my Kindle before I leave the house and let it sync because it’s wifi-only.

So, the retina display.

Have you seen one? Have an iPhone? It’s like that, only bigger. It’s like staring into liquid or something. It has less pixels-per-inch than the iPhone, but it still has more pixels than all but the most awesome of desktop monitors. I have no complaints. It’s gorgeous, and I never want to look at anything else. I feel vindicated that I refused to buy an iPad without one. I don’t think I’d ever want to buy another screen of any kind if I expected such a hi-res version to be available within a reasonable timeframe. I am not buying another MacBook Pro without one, though in light of recent rumors of hi-res icons in Mountain Lion, I suspect we will see one on the market long before I’m shopping for a new laptop.

Charging

For those who are curious, it will charge from a MacBook Pro (2010). I’m glad I can probably keep the chunky charger at home. I think it’s just trickle charging, but whatever. Usually if I have my phone charging from my computer when I’m away from home, it’s just so I don’t run down the battery after 8 hours in rehearsal. As long as the battery level isn’t going down, I don’t usually need it to go up.

This heat issue

I know a lot is being made of some reports of iPad 3s overheating. I haven’t noticed it myself. But then again I haven’t been playing 3D games. I have streamed several hours of video non-stop, without any noticeable heat at all, though. I’m curious to see if this turns into a problem-problem or just a quirk of this model. “My iPad is hotter than my old one” is a problem along the lines of “My PowerMac G4 MDD sounds like a wind tunnel.” “My iPad is shutting down because it’s overheating” is something a bit more serious, so I’d like to know how many people are actually experiencing that severe of a problem. The more time goes on, the less this is sounding like a real issue. More recent reports have said that the heat is in line with similar Android tablets.

Software

First of all, I just want to say something to the development community in general: there are some really awesome sync solutions out there. Especially given how little control iOS gives to devs, they have made it possible to own three computing devices (computer, phone and tablet) and to feel like they’re all working in harmony without a lot of backtracking to move the data around. If apps that handle data couldn’t sync, it wouldn’t be worth the trouble to use more than one (certainly not more than two) devices for the same purpose.

Some credit also has to go to Apple, as iCloud is making its presence felt just a little more now. Syncing apps and other purchases automatically to all devices saves a lot of time. Not to mention all the stuff I already take for granted like bookmarks and email, calendars, contacts, etc. that were awesome enough when just syncing from computer to phone. What a pain it would be, with the potential for losing important information, if I had to remember to sync all my devices every time I made a change on one of them. However, it drives me nuts that it only syncs new apps, not updates to apps. No idea why it makes that distinction.

I also want to point out one of my longtime apps, the RSS reader Byline, which offers a discounted upgrade from their original iPhone-only app to their newer universal app. The App Store is pretty inflexible about giving developers the option to offer discounts or upgrade pricing, but they’ve found a way to do it. I’m not actually sure how they did it, but every other developer needs to steal it. They get bonus points for finding a way to give a break to loyal customers.

The internet look like ass.

When you start Safari, especially if like me, you spend several hours just setting up retina-enabled apps before venturing out onto the web, you will notice that sites that rely on graphics for their UI elements look like crap. Web developers are starting to discuss ways to adapt their sites for the new iPad, but apparently it’s not simple: it means either serving bandwidth-hogging large images to everyone, or using javascript to decide which images to show based on what device is viewing it. There doesn’t seem to be much of a consensus about the best way to handle it, but people are already talking about the impact this will have on web design.

Personally, I’m grateful that this site doesn’t look that bad, as I’ve always tried to keep the use of images to a bare minimum anyway. I’m going to let everyone else figure out the best solution before I worry about it. There are a couple tiny background images I might try to replace with CSS3.

No stocks and weather in the notification screen.

Boo! I don’t mind not having the apps, but the widgets are awesome. The stock ticker and location-aware weather summary on the notification pull-down thing make them very worthwhile. Before iOS5 I could understand eliminating the built-in apps since there are so many better ones available in the App Store. But since third-party apps can’t have similar displays on the notification screen, there’s no way to replace the functionality of the Apple apps. I wish they could at least be optionally downloaded from the App Store.

Wallpaper

You’re going to need some big wallpaper to cover the 2048×2048 total size of the iPad’s screen (it needs to be 2048 in both dimensions so that it covers the screen no matter which way you turn the iPad). My favorite wallpaper site, Interfacelift has a surprising number of iPad3-sized wallpapers already available, with more added every day. That link will take you directly to the iPad3-compatible offerings.

Apps I Love So Far:

Most of the following apps are already compatible with the retina display, and all are making the most of the iPad’s capabilities.

TweetBot – Possibly the best Twitter client

Skitch – easy illustration app recently acquired by Evernote

Alien Blue – truly awesome Reddit client

Byline – Google Reader RSS client I mentioned above – not updated for the retina display, but I didn’t notice that until I checked. Still like it better than all other RSS clients I tried.

OmniFocus – feature-rich project and task management app. The iPad client is without a doubt their best UI.

What’s On – a TV listing app. Soooo much easier to read than on the iPhone’s tiny screen. Not retina-enhanced, but the listings themselves are hi-res text, so I don’t even notice it.

Google Maps (built-in) / Google Earth – The UI on Google Earth is not retina-enhanced, but that’s hardly the point. The satellite view maps look amazing on the screen, and the size and touch interface of the iPad is a great way to explore the maps.

Use Cases and Other Thoughts

Stay tuned for another post which will look more in-depth at how I find the iPad useful for work and other activities. I started to include some of that stuff, but I think it’s a bit premature at this point, and both posts will be better served by remaining separate. I’ve just started using the iPad in preproduction for my next show, and I’m also working a benefit on Monday, so I should be coming up with some good experiences to share soon.


March 14, 2012

What I Do – Via West Wing

I call this: theatre — Posted by KP @ 4:39 pm

You may have seen this meme going around the interwebs, in which people illustrate their jobs using a series of photos to depict the perceptions various people have about them. I’ve seen a couple of humorous ones for stage managers, but had stayed away from doing my own, until I somehow realized my ideas could be expressed entirely in terms of West Wing characters. That made it fun for me, and also a bit enlightening, as this exercise requires you to be able to articulate how other people perceive you, what your job truly is, and how you feel about it.

If you haven’t seen West Wing, I’m sorry. Also, get thee to a DVD store. You’d only need Season 1 to get these references.

If you insist on depriving yourself of the best season of television ever made, I will supply a little cheat sheet to give some context:

1) Mrs Landingham, the President’s secretary. She makes sure he always has a pen and keeps him on schedule. She also has cookies.

2) Jed Bartlet, President. The most powerful man in the world.

3) Charlie Young, the President’s personal aide. Sometimes outsiders mistake him for the President’s bitch.

4) Gina Toscano, Secret Service agent. Always on the lookout for danger, and willing to sacrifice herself if necessary to get the job done.

5) Admiral Fitzwallace, Chairman of the Joint Chiefs. When he says the word “Go,” he can cue some serious pyro.

6) Leo McGarry, White House Chief of Staff. The President sets his agenda, and Leo’s in charge of making it happen.


March 7, 2012

Apple Web Store Release-Minute Experience

I call this: mac,tech — Posted by KP @ 6:26 pm

Today was my first experience buying a major Apple product online at the moment orders started being taken. I did it once for my first MacBook Pro, but it was really just a speed bump with the then-new LED backlight. I’m sure I was one of very few people on earth who were sitting in front of the computer hitting “refresh” all morning for it.

I’ve always been a fan of getting the full experience — going to the store before sunrise, waiting on line, picking up my device among a crowd of people who are as excited as I am. Placing an order on a web site and waiting at home for the FedEx guy to show up sounds pretty boring. And actually takes longer, because you have to wait for the FedEx guy all day instead of waiting for the store to open at 7AM or whatever.

Well this time I did it. I think it was probably because I’ve been reading about some suppliers having trouble meeting demand for the iPad 3 screens, and that got me worried that the number of pre-orders that actually arrive on time might be small. So I determined that I had to make my decision about whether or not I wanted this thing in real time, as it was being announced, so I could know whether to pre-order as soon as the store re-opened for business.

Well after the announcement, it was still some time before the Yellow Sticky of Anticipation gave way to the pre-order screens. While I was somewhat underwhelmed by the announcement, it had everything I needed (the retina display), and nothing that gave me pause (like eliminating the 30-pin dock connector, or changing the form factor). Siri would have been nice, but there was speculation that due to the need for an always-on internet connection, they might not want to have a half-assed implementation for wifi-only devices. Still, I think if they’d included it with the 4G models, it would work properly, and probably encourage a hell of a lot of people who were on the fence to spend more for the 4G and data plan. I myself ordered the 4G, but partially because the data plans are very flexible, and you don’t have to have a contract. I want the radio in there just to be safe, but I’m curious if I’ll frequently use it, or if tethering to my iPhone is a workable solution when I’m away from wifi. I’m really undecided about all that, but dropping like $800 on something and realizing later that you bought the wrong one would suck. This way, the worst that could happen is I realize I spent a little more than I needed to.

Just a little mathematical game. If the iPad actually gets 73Mbps on LTE, it would take approximately 30 seconds to go over your monthly data limit on a 250MB plan. I’m going to try my damnedest to stick to that, though.

Anyway, this post is about the online purchase experience.

When the yellow sticky finally went away, I got through a couple of introductory “hey there’s a new iPad!” screens, hit about a million buttons that said “pre-order” before actually being taken anywhere that asked me to choose a device and start, you know, ordering it. The site was slow, but I was making progress.

I hit my first snag when I realized I didn’t plan in advance what color smart cover I wanted. I was actually expecting a new form factor, so I hadn’t thought at all about buying existing accessories, other than the fact that I wanted a smart cover if that was still how things worked with the new device. I thought about it as quickly as I could, and settled on the dark gray. I added it to my cart for $39.99. Then I was like, “wait a minute, this is an existing product — I could get one cheaper on Amazon and get points.” Then I went to Amazon, and no, actually, the dark gray one is pretty hard to come by. Then I was like, “I could go to an Apple Store during the coming week and see them all in person, so I can make a more informed decision, and it will also give me a tiny bit of the thrill of going to the store and having a physical thing to bring home.

So I decided to remove the cover from my cart. This is where the wheels start to come off the whole ordering process.

I removed the item and continued on my way through the screens. I logged into my account, entered my shipping address, and confirmed my credit card info. Then I noticed that the purchase amount is really high, even with the $70 sales tax. Somehow the smart cover had made its way back into my cart. Now remember, this is an item I’m going to buy, I just kind of wanted to see it in the store first to be sure. In order to remove the item again, it warned me I would have to go back to my cart, undoing all the entry I’ve done on this screen. I seriously debated if I was asking for trouble, or if I should press on ahead since I miraculously seemed to have gotten my order in before the store totally crashed under the demand. Like a damn fool, I went back.

I swear to god, I lost an hour of my life for that decision. Who knows how many thousands of people — tens of thousands? — got their orders in ahead of me, and what effect that might have if supplies are low. It’s still relatively early. I suspect that when pre-orders get delayed, they don’t affect the people who ordered in the first two hours. But still, Apple has been known to sell things at unprecedented rates.

Anyway, when I went back to fix my cart the store started buckling under the strain: error screens, buttons that when clicked did nothing and generated no progress bars or indication that the site is “thinking.” It was like the early days of the web, when you could click a button and then go make a snack and come back and see if it did anything, or whether you needed to click it again. That age-old debate of, “if I click it again will it go faster, or will I just confuse it and make it start all over again?” It was kind of quaint.

After about a half hour of this, I started wondering what the hell that giant data center in North Carolina does. It certainly doesn’t make iCloud not suck. I understand that investing in the kind of capacity that would be needed to smoothly handle events like this would probably only be useful about 48 hours a year, and it’s just not realistic to expect them to plan for it.

But still, I imagined some ambitious and curious Apple engineer spending his free time designing a system that could handle hundreds of thousands of simultaneous orders, maybe even millions. Proudly, he presents his creation to the big-wigs, saying that it could revolutionize Apple’s ability to smoothly handle the throngs of release-day buyers. And I picture Steve being like, “that’s great, but if our customers can place their orders in two minutes, they won’t love their devices as much. Part of the experience is that it took you two hours to buy the damn thing.” And you know what, Steve would have been right.

People always ask, “Why is it that in [insert year here], Apple is the only company in the world that has to take down their website to add a product.” Well of course they fucking don’t! They do it because the yellow sticky is part of the purchase. It’s an extended part of the unboxing. First there’s the yellow sticky, then there’s the progress bar moving slowly before dumping you on an error page, but that lets you know that if you keep hitting command-R, you’ll soon be taken to the re-launched store that takes forever to load each page before losing your order and making you start over again. Finally, after many false alarms, your order is placed. Then after a variable period of time, you get the box. Then you open the box, and you can’t see anything but “designed by Apple in California.” Then you see a glorified paper clip, or a sync cable or something, and finally you peel away the layers to find your device. In short, the web site not working is consistent with the rest of the anticipation involved in buying an Apple product. I forgot to mention the “You’re the next person in line! AT&T’s servers just crashed, please stand here for an hour” part of the experience, but I don’t like that part so much. It’s not cute when AT&T does it.

Anyway, I was starting to get worried about having wasted my chance to beat the crowds, but eventually my order got through. As big of a hassle as it ended up being, I’m glad I can go to the Apple Store and spend time carefully choosing my smart cover.

I think they hit the right span of time between the announcement and the release. There were rumors that it would be released this Friday, which probably would have caused pandemonium with people rushing to get their orders in. They also could have had a disappointing announcement like they have with certain iPhones, where the delay was like a month — too long to sustain the excitement. A week is just right. I have time to enjoy shopping for my smart cover, read up on the new hardware and software features, and think about what apps I want (even buy them in advance so I’m ready), and before I know it I’ll be an iPad owner.


February 29, 2012

20 Years Ago Today

I call this: theatre — Posted by KP @ 2:41 pm

I just happened to notice, because today is leap-year day, that this is also the date of the first time I saw Phantom on Broadway, which was also the occasion that led me to pursue a career in theatre. So naturally, I’m like, “how many years has it been?”

20 years.

Holy crap.

Last year was 15 years since I started working on the show, and I made a really long page basically as a love letter to the show, recounting some of my fondest memories and sharing some old photos. I direct you there for further illumination of how this date in history changed the course of my life.


February 28, 2012

Apple’s Non-Teaser Teaser

I call this: mac,tech — Posted by KP @ 6:18 pm


When Apple sends out a teaser about an upcoming product announcement, they’re usually pretty coy, even if overwhelming evidence has already confirmed what the announcement is suspected to include.

The rumor about the current announcement goes something like this: an iPad with a retina display. Pretty much all evidence supports the idea that the iPad 2 is about to be replaced, and that software support for a higher-resolution iPad already exists.

So Apple just sends out a picture of a retina display. The photo is so clear that the team on CSI could identify the fingerprints of the model without even using their magical “enhance” button, and you still can’t see any pixels on the screen. That’s a retina display. That’s definitely not an iPhone. The only things it could be are an iPad or some other device that hasn’t previously existed — that’s constructed just like an iPad. Or a MacBook with a retina display, laying on its screen, displaying iOS upside-down. Nope, I think it’s an iPad.

I should mention that an amazing amount of analysis has gone on around the web today just on the subject of whether this photo proves the removal of the home button. It mostly has to do with the location of the water bubbles on the wallpaper, believe it or not. The conclusion is that either the home button has been removed, or they flipped the iPad upside-down to tease us. I’m ambivalent about the home button. I question what would replace its function, but confident that they wouldn’t get rid of it unless they came up with an elegant solution. There’s also been a decent amount of trouble with the button on the iPhone 4, so maybe they’ve been looking to eliminate the failures that come with having moving parts.

Anyway, we’ll see what it’s all about on March 7. I have been comfortably opposed to owning an iPad until they release one with a retina display. Now that this impediment to iPad ownership appears to be removed, I’m still not convinced it would be useful enough to justify the purchase. My other concern is this rumor about a 15″ MacBook Pro with the form factor of the Air, which if true, would eliminate some of my reasons for wanting an iPad at all. Patiently waiting…


February 26, 2012

Let Me Tell Ye: A Cautionary Tale About Calendars

I call this: computers,mac,phones,tech — Posted by KP @ 6:18 pm

Let me tell ye a story:
Last week I was very nearly late for a meeting because I completely lost track of its existence. In my defense, it was seriously the only appointment I had all week, and pertains to a job that doesn’t start until April. But I have a habit before I go to bed each night of asking myself what I have to do the next day. Sometimes it’s really obvious, like if I’m rehearsing six days a week and just sent out the next day’s schedule six hours ago, then I don’t usually need to consult a calendar to remind me. But if it’s not immediately obvious, then I check the calendar to be sure.

On the eve of this particular meeting, as I was preparing to shut down my computer and head to bed, I asked myself the usual question of whether I have something in particular to do the next day. And I consciously made the decision not to take the 5 seconds to open iCal and check. So sure was I that I had no responsibility in the foreseeable future.

Well let me tell ye, I was wrong. Thankfully, my PSM texted me a little more than an hour beforehand to double-check where the meeting was being held.

As I sat fuming on a train wondering how this all happened, I broke it down to the most essential failure:

It wasn’t that I didn’t bother to check the calendar. It’s that this appointment was likely to be lost track of in the vast expanse of free time surrounding it, and I didn’t set a reminder alarm to go off several hours beforehand.

I have these kind of alarms for lots of things — when I’m going to visit my parents, the stage managers’ networking event at Equity next month, if there’s something on TV or an event on the internet like an Apple keynote (obviously things that don’t require leaving the house don’t need a 3-hour warning, but I might include a shorter warning in case I’m out shopping and need to get home).

So the real cause of my near-missing of this meeting is why I didn’t set an alarm for something so obviously in need of one. The real reason is because I’ve stopped using them as much.

I stopped using alarms because they had become unreliable.

I had been using my Google Apps account for my calendar, which is great because Google Calendar is kind of the de facto standard in calendar sharing in the theatre industry, even if it seems nobody uses it to its full potential. The problem is, for many months I’ve been having a lot of trouble with alarms properly syncing between iCal and my phone. I had done a lot of experiments with iCal, the Google web app, and the iPhone, trying to figure out the circumstances under which an alarm wouldn’t sync. I had looked for solutions online, and had heard some suggestions that adding a sound to the alarm caused problems, but that didn’t seem to fix it for me (not that silent alarms are a great solution anyway). I was really stumped. Sometimes it worked, and sometimes it didn’t, and instead of entering my appointment in whatever app I pleased, I was now having to check and double-check on multiple devices just to make sure there really, truly seemed to be an alarm set somewhere.

Let me tell ye: this should have been a huge red flag. A rather important component of my workflow (the one responsible for not forgetting to be somewhere) had essentially stopped working, and while I had spent many hours trying to fix it, I let it continue to be broken. I was smart enough to stop trusting it, but I didn’t replace its function.

Late that night after the meeting, I created a bunch of calendars in iCloud, and gave them the same names and colors as my Google calendars. Then I changed all the appointments pertaining to the upcoming show I’m doing from the Google calendars to their new iCloud equivalents.

Now let me tell ye: I don’t really have great faith in iCloud. It’s no better than MobileMe, which was not much better than dotMac. But I always felt that MobileMe’s calendar syncing was a little more reliable, which is only natural when you’re using apps designed for it, rather than relying on support between two companies’ implementations of calendar standards. The only advantage to using Google Calendar, as far as I could tell, was if I wanted to share calendars. And let me tell ye, I have hardly ever shared my calendars, and definitely won’t need to in the kind of jobs I’ll be doing in the near future. It would also be very easy to convert back. Just a checkbox to turn the account back on in iCal, and one of those blue switchy-things on the iPhone to turn calendar syncing back on for my Google Apps account.

So far things feel a little safer. I am by no means saying that iCloud is a superior platform to Google Apps. On email features alone, I declare it is not. But the most important thing in my workflow should be to prevent data loss, because it could lead to absolute disaster for me and whatever production I’m working on. Sometimes that means picking the safer solution. It’s why I’ve never used Google to sync my contacts — it adds an extra layer of syncing between Address Book and Google, and in 12 years of syncing contacts, if I’ve learned anything it’s that they love to either disappear or inexplicably get duplicated 5 times, and it’s even more fun when field names get mixed up. Since my contacts are just for my own use, I prefer to go from an app to a cloud service to an app that are all designed to work together.

Anyway, my point in posting this is not specifically to talk about which calendar syncs better. The point is that I failed to fix something that was broken in my workflow — I guess because I was stubborn, or because I was afraid of breaking something else by switching formats — and it caused me to become disorganized and nearly make a major mistake. So I present this cautionary tale to anyone who relies on computers as much as I do, or on non-computer routines, for that matter. If something is preventing you from staying organized, fix it. If your thing is that you stick post-its on your corkboard, and you run out of post-its, run to the store and buy more. If your new corkboard makes the post-its fall off, stick them on with push-pins until you figure something out. Don’t stop using the post-its!

Also, it’s a good idea to look at your calendar before you go to bed.

I think this article may elicit some FAQs, so:

Why is Google Apps better than iCloud (for you)?
What I meant about the email being superior is best expressed in this Apple knowledgebase thingy. In short, MobileMe email would not push changes in status other than the arrival of a new message. So if you got 2 emails and read them on your computer, and then deleted them, your phone would still show two new emails until you actually opened the Mail app, at which point it would connect to the server and the emails would be marked read and then disappear off to the trash. Now imagine you’re on a train, and don’t have access to the server. Even more annoying.

Google mail had no such problem — all changes get pushed instantly, so you never have false unread mail alerts, and everything is in the folder where it belongs. Thus proving it’s never been a problem with the phone, with multitasking, or anything else. It’s just that MobileMe sucked. I had hoped that iCloud, whose only selling point was basically “MobileMe, but without the suck,” would fix this behavior. It didn’t. And that knowledgebase article basically says, “yeah, we meant for it to be this way.” So I no longer use any of my old dotMac/MobileMe/iCloud email addresses because it’s so annoying, and clearly not likely to change. Also with Google Apps I can use my own domain name for my email address, and that’s nice. Plus, if I someday didn’t want to use Gmail, I can keep my address and take it somewhere else.

So why don’t you just use Google Apps for everything and forget the syncing to iCal and Address Book?
Because I hate web apps. I do not trust the web, or the cloud, at all. Its only use for PIM (which is a term that’s never used anymore, but it means personal information management, and it’s a useful phrase), is to create local copies of my data simultaneously on all my devices. If it can’t be saved, accessed, and edited offline, and then successfully synced later without fucking everything up, I don’t want it. There are a disturbing number of places where I have to do my business without any internet access, so I prefer to work in well-designed local apps that stay in sync with each other, rather than in web apps that might try to throw in offline access as some kind of afterthought.

I like to know that if my tenuous hold on 1KB of bandwidth is severed while I’m entering data, I’m not going to lose anything, I don’t need to stop working, and I won’t be prevented from accessing data I’ve already entered. Also, I like purpose-built apps that are well designed and reliable at the tasks they were built to do. Sure I could use a browser as an email client. I could also use Photoshop as a word processor.

The only time I appreciate the existence of web apps is when I need to access something from somebody else’s computer, and when I do it’s very useful, but those occasions are rare. Also, they always seem to involve something about a printer that can’t be accessed except from the office computer. So yes, a great option to have in your back pocket, but I’m not comfortable with it as my primary method of working with my data.

You’re insane, you know that?
I offer this FAQ only as an explanation of why I personally have dismissed other available options. My way is far from being the most appropriate solution for everyone.


February 24, 2012

Day -44: Production Meeting

I call this: theatre — Posted by KP @ 5:47 pm

Today I attended my first production meeting for a developmental presentation of a show that starts rehearsal in April. 44 days from now. No, that’s not normal. Also, I’m the ASM. Generally, unless you’re working on Broadway, the ASM’s contract starts 2 or 3 days before the first rehearsal, but I’m a big believer in getting involved ASAP if I’ve got no other work. I figure it’s more helpful in the long run not to have missed anything. Also, one of the biggest things I think I bring to the table as an ASM is my ability to function in place of the PSM when needed, and it’s hard to do that if you don’t have the same information the PSM has. So in pretty much any case where I’m told, “well, you don’t technically have to be there, but if you want…” I’ll go.

Anyway, it’s good I was there, because my friend Brian is the PSM, and he’s doing a show in New Brunswick which had one of those awful 10AM / 8PM two-show days today, and he didn’t make it in time. I took notes in Evernote, and cleaned them up and emailed them to him when I got home.

At the meeting we received a calendar, and an updated contact sheet (which we got in an email the other day). I hadn’t received the script yet, but it was waiting for me in my email by the time I got home from the meeting.

That led to an interesting situation towards the end of the meeting when I was asked, “does stage management have any questions?” I admitted honestly that all I knew about the show was the title, which got a good chuckle from the room. But it’s an interesting illustration that there are lots of things to think about at a meeting like this, that remain the same no matter what the show is. A lot of my initial questions usually revolve around the rehearsal situation: where is it (this was already answered, we have a nice studio at Pearl, which I’m thrilled about), whether we can tape the floor in the rehearsal room (and more importantly, leave the tape down overnight), whether we have storage at the studio. Usually I also want to get some kind of sense of what crew we will have when it comes to the actual run. In this case we’re presenting the show in a large rehearsal studio, and there isn’t planned to be any “backstage” space, so it looks like I won’t even be able to help with the running of the show, much less need a crew. Basically there will be sets, props, staging and choreography, and some level of sound to be determined by the acoustic needs of the space, but no lighting. So it sounds like Brian will be sitting around a lot, too.

With the hour-long meeting completed, I headed home with lots of new things to do.

The first thing I did was send Brian my notes.

Calendar

Then I finished putting the information on the calendar into iCal (which I had been doing a little of during the meeting). I always like this part of the process, when I first get something of a schedule. It makes me feel much more organized, and there’s always a moment of “what have I gotten myself into, anyway?” when I first see it laid out. This one is pretty nice. Straight 5-hour rehearsal days until we get to tech. I say that with the biggest “we shall see” possible!

Pro tip: if your rehearsal schedule looks too easy, that’s usually because it is, and while you may be the only person to think that in pre-production, and the producer may say, “nope, this is really it — we’ve booked the studio time,” the director will realize it eventually in the middle of rehearsal and that booking will be changed. Let me tell ye: we shall see.

I promise to let you know. I’ve got a reminder in OmniFocus for April 23rd, so you know I won’t forget it. I would love to have to admit I was proven wrong.

Contacts

After dealing with the calendar, I put all the contacts into Address Book. About 5 of the people on the production are people I’ve worked with before. When that happens, I generally don’t update their title and company from the first show I met them on, but I add a note listing any subsequent shows I do with them. I currently have 1,498 contacts, because I basically don’t ever remove people I work with. I will usually, but not always, remove someone who drops out of a show before it starts production (if I’ve had literally no contact with them). I also tend to remove non-professional child actors because the odds of working with them again are a bit lower. Of course I’ve still got contact sheets elsewhere, so nothing is ever really lost, but I like to have most of my old contacts at hand (and not have to type them again!)

This allowed for a rather funny exchange before the meeting as those of us getting settled around the table began introducing ourselves. I worked with the set designer about 4 years ago, we hugged and said hello. Then I turned around to meet the choreographer, and we both looked at each other and knew that we had worked together, but had no idea where. I threw out a couple show titles with no luck. I asked what her last name was (I was pretty sure I had matched the name with the face, but wasn’t certain), and began typing it into my phone. She was like, “Wait! Don’t tell me, I want to figure it out!” I pulled up her contact and said, “Wow! I never would have guessed that one!” and we began the meeting. Impressively, a few minutes later she figured it out. Anyway, that’s the most useful reason I never get rid of my contacts: I use the quick search feature on the iPhone constantly when I think, “I know that name — have I worked with that person?” or when I know I’ve worked with the person, but am not sure what show it was or what their role was on it.

If I was the PSM, I would then import all the contacts into my database and begin making my own contact sheet. But since that’s not my job, my involvement with the contacts is limited to making sure I have everybody in Address Book so they’re in my phone if I need to call anyone suddenly.

Props

Ah, props. One of the only jobs of the ASM. One thing was made clear at this meeting, there will be a lot of props. But — halleluja! — we have a prop designer, and he seems really on the ball. I actually kind of like managing props, as my title implies. When someone else makes them appear, and I don’t have to go shopping for them, it’s a source of great pride, as it is, after all, the only thing the ASM really does independently.

I don’t know anything about what the props are yet, except a vague notion that they will be largely kitchen- and restaurant-related, but in preparation for this onslaught, I have prepared my blank prop spreadsheet. You can find the template for it on the templates page.

Script

My last post made it clear that I don’t particularly like reading scripts during pre-production. As a result, this is the only part of all the information I received today that I haven’t fully processed. I still have 44 days. Maybe 42, since I might be able to get a good start on the prop list if the script is descriptive enough.

As is apparently my new M.O., I made the script into a PDF and then emailed it to my Kindle, so the next time I go somewhere I can start reading it on the train. I’m visiting my parents on Monday, that should cover it. Something I just thought of: I can even take notes on the Kindle as I read, to mark mentions of props and other things of import. That would remove the main advantage of reading on paper. I’ll give it a try.

The Cloud

So to recap where all my information on the show is:

  • The calendar is in iCal, which through the magic of Google Apps is synced instantly to my phone, and available on the web with Google Calendar.
  • The contacts are in Address Book, which through the magic of iCloud is synced instantly to my phone, and is available on the web through the iCloud web app, which I have used approximately never, but if my computer and phone fell down a well, it would be an option.
  • The notes from the meeting (along with another note from when I got hired where I jotted down some simple info like my salary, and the dates of employment) are in Evernote, which syncs less-than-magically between all my computers and my phone, and is available on the web in case every piece of electronics I own has fallen in the well.
  • My task list pertaining to the show, which thanks to my work today is now empty except for reading and processing the script, is in OmniFocus, which also syncs less-than-magically between my laptop and my phone, and is not available on the web.
  • The script is on my Kindle, ready for reading. I think it actually saves a copy on Amazon’s servers, but really, who cares?
  • All the files pertaining to the show, which right now are the contact sheet, script, and prop list, are on my Dropbox in a folder I’ve created for the show, which syncs instantly between my computers, and less-than-magically to my phone.

So that’s where everything is now. I should be caught up for some time, and ready to process any smaller bits of information as they trickle in. There was some casual talk about having another meeting in about two weeks. For now, I’m going to do my taxes tonight!


February 22, 2012

eReaders Make Reading Scripts Less of a Pain

I call this: tech,theatre — Posted by KP @ 8:57 pm

Last week I did a reading of a new musical. As with pretty much any process, at some point before the first rehearsal (ideally well before the first rehearsal), you have to read the script. This helps you not look like an idiot when other people on the production start rattling off names of songs and characters and expecting you to have some clue how they relate to each other, and is especially necessary once you start working on the schedule.

No matter how excited I am to do a show, I always have difficulty getting myself to read the script for the first time. Finding a time I want to sit down (or lie in bed) for probably a couple hours is hard for me. Once I get through that initial reading, I don’t mind sitting at my desk and taking notes, and beginning paperwork related to the script. I just need a reason to crack it open and sit through reading it.

Since I purchased a Kindle 4 this fall, I’ve been taking my books everywhere. When I got the script for my recent show, the first thing I did was forward the PDF to my @kindle.com email address, so that it would automatically sync to my Kindle. The next time I left the house, I had the script with me in an easy-to-hold format, and by the time I had completed my round-trip commute, I had read the script. It was also pretty interesting because this particular PDF was formatted with the score and script pages intermixed (which is normally weird, but works great for a reading where the actors have to perform with script in hand). The lyrics on the sheet music were very tiny and hard to read, but it was workable.

I really enjoyed this solution, and plan to keep using it. If you get a script as a PDF or other digital format you can convert to PDF, and have any kind of eReader or tablet, I highly recommend it.


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