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July 30, 2009

Apple Releases 2TB Time Capsule. Karen wishes for 320GB hard drive.

I call this: computers,mac,theatre — Posted by KP @ 11:11 am

Today I read this article on TUAW about Apple’s release of a new Time Capsule (router with included hard drive for wireless backups) with a 2TB capacity. Suddenly I feel like a Luddite because the scale of everyday storage capacity is starting to exceed the amount I work with exponentially.

The largest hard drive I own is 160GB. I have three of them. One in my laptop. One that was the backup drive for my laptop and once got knocked on the floor. And the one I bought to replace the one that got knocked on the floor, even though to this day it appears not to have been damaged. One can never be too safe. Of course one could also back up to multiple locations, but one doesn’t have the time for that, or a 2nd enclosure for the other drive, and one is too cheap to get a nice one, and too techno-elitist to get a crappy one.

Anyway. All this to say, I would love to upgrade my laptop drive to a 320GB 7200RPM drive, but I must admit to being a little bit wary of doing the installation myself (my Macbook Pro is out of warranty and Apple Care, so that’s not really a factor, I’m just trying to keep this machine happy for another year or so). However, my computer is now just over two years old. The logic board was replaced four months ago, the battery three months ago. At this point it feels in many ways like a spring chicken again. Which makes the hard drive even more likely to be the thing that fails, though I must say it has always inspired confidence, and doesn’t even make any kind of noise, as one that’s as old as it is, and moves around as much as it does could be expected to make. I check its SMART status every now and then, and it just keeps chugging along. Except it doesn’t chug. As I said, it’s silent. Fujitsu. Damn fine little machine in there. Western Digital tends to be the HD maker I trust, but I think that may need to change for these future drives. I’m impressed.

Yes I said “drives.” In order to back up said drive, I would then need to purchase a second drive at the same time, of 320GB or bigger. So there’s a bit of cash involved beyond just the cost of a single drive at Newegg. The plan currently is that I would only do the installation at home, where I have all my stuff, tools, spare parts, etc. in case I ran into unforeseen complications (I did bring my precision screwdriver kit to Reagle just in case I got inspired).

I’ll see how I feel both technologically and financially when it’s almost time to head home in about three weeks. I also have a phone interview in a few hours for what could potentially be a rent-paying job for the fall, so if I book that I think I can handle a couple hard drives. I actually have been entertaining a number of potential jobs, but hadn’t really thought about it so specifically. It needs to be this one. Momma needs a bigger hard drive!

My concern about the upgrade also is that while I can see that my hard drive is creating the bottleneck in speed, I worry that 7200RPMs will damage my battery life. Which it might. But although I like the freedom at work to sit at different places without having to find an outlet, I do spend most of my time plugged in. Paul has been Super Electricity Assistant this year. Wherever we sit, he’s right on it with a power strip and extension cord. Usually with the power strip gaff taped to the table too, and the cables nicely dressed.

For the external drive I would need more space. Originally when I bought my backup drives it was back in the days B.T.M. (Before Time Machine). Back then you just cloned your drive and that was it. I specifically wanted a drive that was an exact duplicate of the one in my machine, so that in the event of a complete hard drive failure, I could physically swap them and carry on like nothing happened. The way Time Machine works, by keeping multiple backups as far back as your hard drive capacity allows, encourages that your HD be many times the size of the drive it’s backing up for maximum effectiveness. Not to mention it would be nice, since Time Machine does not store its files in a way that’s bootable, to have room for another partition that could be an actual clone. Or even a third partition for storing stuff totally unrelated to backups (like large video files, movies, anything big that doesn’t need to actually be stored on the computer).

The only problem with all of this is that going bigger than 500GB wrecks my whole backup system, because that’s currently the biggest any 2.5″ hard drives come. I like using a laptop drive for my backups. It’s small, light, runs without external power, and serves not only as a backup of my files, but as a backup for the hardware itself. Being on the road all the time, the ability to have a spare hard drive in my computer bag that travels with my laptop 24/7 is a great security blanket.

If I lived at home most of the time, a Time Capsule would be a nice idea for a second, non-portable nightly backup (either an actual Time Capsule hardware, or a hard drive plugged into an Airport Express). I don’t have a Time Capsule, because as is just my luck, I upgraded to the Airport Express “wireless n” router just before the Time Capsule came out. In fact I think I missed the cutoff date to turn it in for an exchange by like 2 days. So needless to say, I really won’t need a new router for some time. And as you can see, I have no idea what I would do with 2TB of storage if I did.


July 22, 2009

Quick Tip for Traveling Mac Users

I call this: mac — Posted by KP @ 12:25 am

I just discovered this little gem, and I’m rather ashamed I never thought of it.

If you’re traveling you may very well need to charge some of your small electronic devices over USB. It’s certainly easier than bringing a separate AC charging cable, if you even have that option. One of the things that’s kind of annoying about the Macbook family of laptops is that their USB ports are non-powered when the computer is in sleep mode. So if you want to charge, say, your iPod overnight, you either have to leave the computer on, or find another outlet and use the AC adapter. The other annoyance is that if you plug the device into your computer, then the computer will get all fancy and want to mount it, and sync with it or something. Then you need to be mindful of ejecting it before you unplug it.

However, if you have an Airport Express (or really any Airport), you can plug your device into the USB port there and use it strictly for charging. This doesn’t solve all the world’s problems (in fact, I had stopped touring with my Express after the first leg because I found that I rarely found an opportunity to use it, and never needed it). But this little added functionality might make it worth bringing again. You’re still carrying another device, and still using another outlet, but if you’d be bringing an Airport Express with you anyway, this allows some flexibility in how you set up your little mobile home-away-from-home. It might also be useful at home depending on how you have things arranged.

I do use the Airport Express when doing summer stock, as I am now, to create my own wireless network in my apartment, which is equipped with ethernet, and occasionally to set up a little network at rehearsal so I can keep my printer outside the room and send things wirelessly to it, but this is generally more trouble than it’s worth so I haven’t done that this year. In fact my printer should be plugged into it at the apartment but for some reason it doesn’t want to detect the printer, and I just haven’t cared enough to further explore it. That’s OK though, because at this very moment I have my wireless mouse plugged into it so that it can charge in peace without getting un-powered when I go to bed.


July 1, 2009

iCal, iChat and Your Parents

I call this: mac,theatre — Posted by KP @ 1:05 am

Here’s a tip that you might find useful:
I live about two hours away from my parents (something like 40 miles as the crow flies, but that’s New York for you), but as you probably know, I’m out of town for a good chunk of the year.

When I was going on tour, naturally my parents were very interested to know where in the country I was on a given day, whether I was traveling or had a performance that night. My folks are Mac users, but they had never gotten into using iCal. Before going on the road I published the two calendars I was using for the tour (one for each show) on my MobileMe account, and set up my Mom’s computer to subscribe to the calendars.

Every morning my Mom could open iCal and see where I was and what my day was like, and it would be updated in pretty much real time as our schedule changed. By using time zone support, it also gave her the correct local time (i.e. if I had a show at 8PM in Colorado, she would see it listed at 10PM on her calendar).

There are several advantages to this. First of all, it automates the process of “So where are you? Do you have a show tonight?” This is not to say that I was avoiding actual human contact, it actually made our conversations more interesting because it would cut to the chase: “How was your show in St. Louis last night? I was looking at pictures on their tourism website yesterday. Did you see the arch?” The other advantage is that they can see at a glance what my general day looks like. Is it a day off? Is it a crazy one-nighter where I probably won’t have a free moment? Are we on the bus all day? This helps them to decide when is the best time to call me.

Now that the tour is over, I’ve kept up this practice with my summer stock schedule. It’s a little less complicated than being on the road and crossing cities and time zones every day, but it still helps to keep them involved in what I’m doing. If having your parents know your every move concerns you, keep in mind that I’m only sharing my work calendar. Parties and other personal appointments go in a different calendar!

While I’m at it, I should also mention how much iChat has helped me to keep in touch with family while on the road, out of town, and even from the relatively short distance when I’m at home. One of my first blog posts was about how I bought a webcam for my parents so we could video chat (mostly to save money on phone bills). Bear in mind the tech specs in this post are way out of date (it references the recent release of Mac OS 10.4.9, and a camera purchased at a store that is no longer in business, for starters.)

Video chat is still my usual form of communication with my parents (when my internet connection allows, which even worked well on the bus, until the bus internet started to suck). It became especially important when I was on top of a mountain in Colorado and my aunt had to go in for a serious operation. In the middle of the load-in day I was able to go to the back lounge of the bus and spend an hour video chatting with her the day before the operation, and that made me feel a lot better about not being able to see her, compared to how it would have been if we had simply talked on the phone. I felt like I had actually been there, which was very helpful emotionally during the five days it took her to wake up after the surgery.

One of the things that often sucks about doing theatre, especially touring, is the inability to take a day off work whenever you feel like it. Often you have to miss weddings, funerals, and other major life events. If you’re going to be in a situation where you know you will be stuck if something important happens, I recommend setting up your loved ones with a web cam if they don’t already have one. Even if nothing dramatic happens, they won’t give you the “we never see you!” thing quite as much if they can see your lovely face!


June 30, 2009

MobileMe Caution for Stage Managers

I call this: mac — Posted by KP @ 11:41 pm

If you’re like me and are a member of Apple’s MobileMe (formerly .Mac) service, and use your MobileMe email address for business (or even excessive pleasure), you may need to know about certain policies they have to discourage people from using their accounts to send spam (as if a spammer is going to pay $100/year just to get an email address).

  • There is a maximum of 200 outgoing emails a day.
  • Maximum 1,000 recipients a day
  • Maximum 100 recipients per message
  • 20MB limit per message

The policies are outlined on this page.

I haven’t had a massive problem with this, although my SMTP server did stop working this morning. It being the day of the first rehearsal, you can imagine how many emails I’ve been sending to my cast of 59, plus the production team. Thankfully I was able to immediately switch to the smtp server used by my @thegobutton.net addresses, and didn’t think anything of it until I coincidentally heard of this policy a few hours later. I’m not sure if it was related or not, but given the size of the cast and the nature of my job, especially in preproduction and the early stages of the rehearsal process, it’s definitely within the realm of possibility that I will be hitting these limits at some point.

Currently the general email list (cast, plus the people in the office, director, designers, music staff and department heads) totals 75 people, so under different circumstances hitting 100 wouldn’t be that hard.

I still think the MobileMe service is a good value, especially with recent features they’ve added like Find My iPhone, but since I just learned of this potential problem, I thought I should mention it since it’s at least something to keep in mind when sending frequent group emails.


June 19, 2009

iPhone 3GS Day

I call this: mac,phones — Posted by KP @ 5:39 am

4:32AM (Yawn) Good morning! Almost time to go! Jean-Alfred will be picking me up at 4:40. I’m not really tired, but I had no idea what my alarm was doing going off at 3:30.

4:58AM We timed it well. One guy arrived about 10 seconds ahead of us. We’re 2nd & 3rd in line.
burlington_morning
After a couple minutes we’re up to about 6 people. The security guard is letting us wait in the vestibule cause it’s raining. The doors will open at 6:00.


5:20AM I don’t think you can tell from the picture but they’ve set up some velvet ropes outside the store.

5:40AM We are in the mall now and in front of the store. A friendly Apple employee is chatting us up. He has the new phone to do all their sales stuff. Here’s a picture of the compass. He said there’s 400-something reservations here!

The current topic of conversation is the Palm Pre. People surprised they went with a plastic screen.
The view from my spot in line:

As has been reported elsewhere, there are two lines — one for reservations and one not. I’m glad we’re at the front since we don’t have reservations and there are over 400 people who do. I heard a rumor that they will pull people from each line in turn (I believe 3 reservations to every 1 non-reserved). No idea if this is true though.

Many more employees showing up, wishing us good morning as they pass.

6:20AM Lost you there for a while. Man this WordPress client sucks. Had to delete and reinstall.

They came around serving coffee a little while ago. The line is now getting substantial. It hasn’t gone outside the ropes yet. Jean-Alfred is estimating about 40 people.

Apple employees inside look like they’re having a meeting.

The giant iPhone in the window next to us is showing demos of the software, including MMS. Ummm. Are they trying to antagonize AT&T, or too lazy to have multiple videos for different regions?

6:37AM Employees still meeting. Nothing much is new. The line has only grown a little bit.

6:50AM. Meeting over. Employees manning battle stations. We may be going soon!

Manager heard asking employees if they’re ready.

Looks like they may just be waiting on the clock.

Employees look as restless as we are!

And we’re going!!!

Because they are taking more reserved, I’m the 1st person who didn’t get immediately to a salesperson.

Being helped. The guy went to get it.

Having problems with upgrade pricing. On hold with AT&T. I think Jean-Alfred is done. Looks like he went for the white one.

No he’s done with purchase, now has to activate (he’s switching from Verizon).

Jean-Alfred is done, now waiting for me! Still on hold after at least 20 minutes.

Apple Store still unable to reach AT&T in excess of 45 minutes.

The plan now is I pay full price and can return the phone within 30 days if they establish that I paid too much. Just waiting for my original salesguy to be free. Employees here are great, keeping those of us at the problem desk in a good mood. I feel bad for them being on hold with AT&T all day.

8:55AM I’m home now with my new phone. Sorry I couldn’t update, but once my phone switched over, I didn’t have all my apps on it yet (and didn’t want to bother downloading them). Setting up the phone now.

Jean-Alfred tried to take a picture of me leaving the store with my phone, but he took a video instead. It cracks me up, so I will share that.

9:20AM Looks like the Apple servers are having some problems (maybe AT&T’s). My phone restored, but doesn’t seem able to register. iTunes is hanging at “Connecting to iTunes Store.” It restored my icon placement and bookmarks on the springboard, but hasn’t restored any of my apps or music. I hope it’s not a repeat of last year where I had to wait hours for my phone to be able to sync. I hate that they make it so that you can’t accomplish anything with the phone until it’s registered. Oh, it just gave up with an error message. Now it looks like it’s letting me sync anyway.

Oh, P.S. at the store they also were pushing a 30% discount on MobileMe when you buy the phone. Good deal. Jean-Alfred signed up for it, and I bought it as well, since I can apply that to my existing subscription, basically giving me a discount on my next year.

To elaborate on what my problem with AT&T was…
A while back I checked my eligibility for an upgrade, and the Apple and AT&T sites were showing only the option to pay $699 full price without a contract extension. I emailed AT&T customer service about this, and it was explained that if I signed a new 2-year contract I could get it for $499. Well when I went to buy the phone of course that option does not come up. As I said, the customer care guy was on hold with AT&T for an hour before I left, and none of the store employees had successfully gotten a call through to an AT&T rep since sales began. So they couldn’t straighten it out, but I bought the phone for full price, with the promise that I could return it within 30 days if I later was able to establish that I was wrongly charged, and then re-purchase it for the lower price. So I have just sent an email to my AT&T person, asking if there’s something wrong with my account file that needs to be corrected to allow the sale to go through. As I said at the Apple Store, I’m starting to believe she may have just pulled that story out of her ass, since none of the Apple Store employees knew anything about the policy either.

10:20AM Done syncing for the moment. I think maybe the speaker is just a touch louder when playing music. I’m listening to the same song on both phones side-by-side. The 3GS just sounds a little “fuller” somehow. Entirely possible it’s my imagination.

I’m still not able to access the App Store. Also my MobileMe SMTP server isn’t working. Incoming mail seems fine. Hardly surprising, I’m just really frustrated that no decent push-enabled apps have shown up in the store yet, and I want to see if more have been approved!

I may go back to bed now. I need to be still awake and calling a show in about 12 hours, and that just ain’t gonna happen! Maybe the server traffic will be better when I get up.

4:00PMI slept for a couple hours. By the time I got back up, OS 3.0 jailbreak is available for the 3G. Did that. All is well and the 3G works fine with the 3GS’s SIM card. Not sure what AT&T thinks of that. I’m sure they have some problem with me using the SIM card for the phone I paid $700 for in the phone I paid $500 for, for which service I pay $100/month. Those couple KB of data must really be causing some irreparable harm to their business because I used a different but almost-identical piece of hardware to consume it. I’ll be cautious with my data usage until some time passes and there are no horror stories from other people.

Also, I got a response to my email from a different rep at AT&T saying my problem is being forwarded to a “specialty group” and I will be contacted within one business day for more follow-up.

UPDATE: Just a couple hours later, somebody from AT&T called me, which I appreciate. Turns out I’m actually NOT eligible and the customer service lady who originally handled my inquiry, in her “extensive review” of my account seems to have neglected to check that I was eligible before telling me I was eligible. Well the good news is that it will all come out in the wash next year, as by paying $200 extra this time, I will be eligible for $400 off the next model.

Speed
I haven’t touched on this now because unless one wants to do complex testing, it’s kind of hard to objectively test speed. But lest you think the phone is not faster, let me just say it is. It’s snappy. I also noticed a speed boost with 3.0 on my 3G, but I wasn’t sure if that was simply because I was using a non-jailbroken firmware. Jailbreaking adds some background processes, so a legit firmware always runs a little faster anyway. Which is why I hope AT&T gets their tethering plan together quickly so I will never need to jailbreak again.

But with the 3GS, there is a definite speed improvement above and beyond the performance of the 3G. This is one of the main reasons I wanted to upgrade. Annoying splash screens on apps that almost made me want to delete them are now gone in just a second or two. The camera takes pictures faster, everything just kind of zips along. To me even a couple seconds’ difference is a huge advantage in usability, because I will now make decisions differently. If I only have a couple seconds to take a picture or jot a note to myself, I may now bother to do so where before I would have thought I wouldn’t have time.

I can’t wait to play with the camera more. I think this is the best thing about the phone for me. I take a lot of pictures, in situations where a phone camera is not really the best choice. Almost all the photos in this blog in the last 9 months or so were taken with my 3G iPhone, as well as my entire Flickr photostream. One of my Flickr photos of the St. Louis arch was even chosen to be published in an online travel guide. I have been very impressed with the ability of the iPhone to take decent pictures and upload them instantly and with GPS coordinates to various places on the web. I think it has changed the rules of casual photography, especially for bloggers. The 3G does pretty well for a phone camera, but I think the 3GS will close the gap between phone and real camera even more. When I’m someplace more interesting than my apartment I’ll start taking some pics for a later post.

Important Tip!
gpsI was about to write a strongly worded post about how the Maps app doesn’t show the direction you’re facing to take advantage of the new compass, but TUAW has a post explaining all. You just have to hit the location button twice to toggle it on, and then you can spin around and the map will rotate so that the direction you’re facing is always “up” on the map. As someone who is frequently away from home and in unfamiliar places, this may be the greatest feature ever. I feel like a character in a video game now.


May 29, 2009

Crazy Pre-Pro Day!!

I call this: mac,theatre — Posted by KP @ 7:33 pm

Well it would seem to be “that day” in the preproduction week for Hello, Dolly! at the Reagle Players. We start rehearsal in four days, and this seems to be the day it’s all coming together. It’s a really good thing I like to multitask. It’s like a puzzle. Some pieces can’t be put together until other ones are complete, and then all of a sudden a bunch of pieces start getting fit together and all of a sudden the things that can be completed start growing exponentially, and I’m racing to keep up before new ones come in.

I’ve been getting several emails per minute for the last few hours, mostly due to the fact that I just sent out an email blast to our 49-person cast with a bunch of questions. As each one comes in, I have to take the information out of it, put it where it goes, and get the email out of my inbox and into my Reagle storage folder before another one comes in.

While this has been going on, I’ve been making up the schedule for Week 1 based on a meeting the director and choreographer had earlier this afternoon (which in turn is based on my recommended schedule for the rehearsal process in general). That’s done, has been proofed by the director, but not the choreographer. Once she gets back to me, it will go out to the cast, who are dying to see it.

I also have a contact sheet that needs some details filled in, but is probably about 90% done, and waiting on people to get back to me. My next project is to finish the production calendar (which is in a very rough draft at the moment, only because I drew it up to show the director what the usual structure of the process is). I’d really like to be able to send that to the cast tonight with the week’s schedule.

Then I have to do all the things for me — like laundry and packing and cleaning my apartment.

What I’m Using

I have something of a love-hate relationship with the “Spaces” feature of Mac OS X Leopard. What it is, in brief, is a way to have several different setups of windows arranged on your desktop that you can flip between, instead of having 10 random windows from a bunch of apps all piling up on top of each other. I don’t generally bother with it, as I tend to find it more trouble than it’s worth. But as I’ve been having one of those days, that’s exactly what my desktop was starting to look like, and I needed some organization.

The overall project I had going on (and is still going on) was that I sent out an email to the 49 people in the cast asking them to proof their information on the contact sheet and tell me if they have any conflicts. When they respond, I need the contact sheet open, and the document where I’m tracking their conflicts (and highlighting their names in green if they have confirmed their contact info is correct). Because some of them responded right away and others might not get back to me for hours, I need this stuff open and arranged in a way where I can use it easily, but also not getting in the way of me using other apps, or other documents in the same apps. So I shoved those two documents over to my #2 space. When an email comes in pertaining to that, I see it in Mail, which is in my main #1 space, then I can hit ctl-rightarrow to swing over to the #2 space, where I have the two documents ready to receive changes. The 2nd space looks like this:
spaces1
The other major app I’m using to keep track of things is OmniFocus, which is a task manager, though that’s a bit of an understatement. For more on that, check out my section on it in the Stage Mgr Tools area of the site (it’s under iPhone and Mac apps). I’ve been checking off a lot of tasks, but also adding a lot of new ones. I have one in progress called “confirm production meeting” which has sub-tasks with the names of all the people I invited. As each one RSVPs I check their name off. When all of them are gone I’ll be able to confirm the meeting is on. I have one major one I’m waiting on — the lighting designer — which is kind of a dealbreaker if he can’t make it. So that is always a big ball of stress over my head when trying to schedule a meeting.

I have a lot of pending tasks I have to do (like 33 of them) cause all of the individual things I have to pack just hit the “due soon” stage, so I’m going to try to cut down on some of those now.

This is also the time to run frequent Time Machine backups, now that I actually have a ton of paperwork that wasn’t done yesterday when I last backed up. These next couple days will probably see a lot more backups than my normal schedule of every 2 days (which are also managed with recurring tasks in OmniFocus).


April 29, 2009

Dear Apple

I call this: mac — Posted by KP @ 1:05 pm

Thank you for your recent emails suggesting that I get my mother an iPod Touch for Mother’s Day.  Were it not for your almost daily reminders, I would not actually have been aware that Mother’s Day was approaching, or that I needed to be planning gifts for both my parents (as I’ll be out of town by Father’s Day).  I’ve been quite busy on the road and thinking of days in terms of load ins and load outs, and completely oblivious to weekends, birthdays or national holidays.  Actually I’m turning 30 in a few days, and the most I can tell you about that date is that we have performances of The Spy at 2 and 8, with a seminar prior to the matinee.  So you can see how I greatly appreciate your reminders that I need to get a gift for my mom.

However, while my mother is a Mac user and might have an iPhone except that AT&T sucks at her house, I don’t believe that the iPod Touch is the ideal gift for her.  She’s not much of a music lover — I think she still has yet to spend all of an iTunes gift certificate I got for her several years ago — and I don’t imagine she’d enjoy watching videos or TV shows on such a small screen.  Personally, I don’t see the point of an iPod Touch for anyone who doesn’t intend to use it first as an iPod.  I would like someday to be able to get her an inexpensive Macbook, as she would truly use that, but this would be exceedingly more difficult if I now spent $300 on a gift she won’t really use.  And P.S. Mr. or Ms. Apple Marketing Person, I have a feeling you have a larger and more regular income than I do and can afford to drop $300 on a Mother’s Day gift — and then presumably match that gift a month later when Father’s Day rolls around.  Well good for you.  

In brief, I appreciate that you’re looking out for my mother, and for my own preparedness, but the next time you feel the need to send me 5 or more emails suggesting I buy a specific gift for someone, please pick something more appropriate.  Thanks!
Love, KP


April 24, 2009

My Newfound Love of OmniFocus

I call this: computers,mac,phones — Posted by KP @ 9:40 pm

Among my favorite types of computing applications has always been the organizer/checklist/outline kind of app. Back in my PDA days, the Palm apps Bonsai and ShadowPlan competed for my heart with each new update. When I got a Mac it came with a version of OmniOutliner which I loved a lot, but alas because it was one of those “came-with-the-Mac” things, as soon as I tried to install a new update it broke my fragile registered version, and I was pissed about it and refused to pay for it, so it was gone (I’m currently having that relationship with ComicLife).

The other problem I have with tasks in general is that the default Apple apps have a really stupid way of handling them, or at least stupid to me, growing up with Palm’s big four apps: Datebook, Contacts, To-Dos and Memo. Apple seems to hate to-dos and memos, so much so that after what seems like centuries in technological time, we may soon finally be seeing them sync between iCal, Mail and the iPhone. What, I ask, was the damn point of using them at all until now? First I stopped using tasks, because I could never get them to sync properly between iCal and my Treo. So I just wrote everything as a note. Now as an iPhone user my notes don’t sync with anything (???!!!!WTF??!!), and yet I still write everything as a note. Occasionally I will email that note to myself if I really need it in another format.

So of course I looked to the App Store to see what the third party developers had come up with that might serve as a basic tasks app. I honestly wanted a basic tasks app — a list and a bunch of giant checkboxes. I tried, I really did. But at the time the basic apps were either ugly, overpriced, or reported buggy and lacking basic features. Who knows, since there are no free trials. But the one that sounded the best to me was the most complicated of all — OmniFocus. At $20, it’s one of the more expensive apps in the App Store, but that was back in the day when an average game was $10, so it didn’t seem as expensive to me then as it might now when everything else is 99 cents.

Using OmniFocus brought some kind of order to my life. I use it sometimes for shopping lists, generally more of the long-term stuff, not like “what I need to get from Duane Reade in 3 hours,” which is usually a straight list. I write down things I want to work on with my computer, like reinstalling Parallels, which I forgot to do the last time I was home; and things I need to pack for the next leg of the tour, or what I hope to accomplish during my down time on the next load-in day. I also have a special project for fight call, which is really not what OmniFocus is designed to do, but I tried it anyway. With both Henry V and The Spy, we have a rather extensive fight call, running through distinct sections of fight choreography with different actors. There is a standard order which we have developed for that, and especially because we perform The Spy so infrequently, Nick and I needed a way to keep track of that order and make sure we’ve hit all the proper scenes. So I have a project for Fight Call and a sub-project for each show, and inside each are the actions representing each individual fight and the actors needed. I’m not sure exactly what app Nick uses for his list, but he has it on his Blackberry. This allows both of us to open our phones at the top of fight call and Nick runs the current fight while I can let the actors know who is up next and which scene it is, and make sure they have their weapons ready when it’s their turn. This is sort of a recurring checklist rather than a regular list of tasks, and the blending of the two types of lists is kind of weird to me, but I think OmniFocus can be made useful for things like this, or prop checklists, with a little work.

Anyway, I was very happy with my purchase. Of course it’s designed to sync with the desktop version of the app. That is, if you’re willing to pay $80(!!??!!WTF??!!) for it. It’s kind of all or nothing. There’s not a way to say “Gee I’d like to be able to see and edit my OmniFocus file on a desktop machine” without fully committing to using the software to run your life. I’m not sure exactly what happened to me, I think it was a conversation over drinks with a few of my colleagues about organization and task lists that led me to question if the fact that my technology has failed me, and is driving me closer and closer to having to etch my tasks on tablets, might someday result in me screwing something up. I’ve done OK with this seat-of-the-pants way I’ve been running my life and career with the occasional iCal appointment (with or without an alarm) to remind me to do things, or with a plain-text list in my iPhone’s notepad. But really, how far I have fallen since the days when there was a checklist for home and shopping, and work stuff was laid out in fancy outlines with multi-part projects and due dates and things!

So I decided — by way of writing an action in OmniFocus on my iPhone — that when I got a chance I would download the 14-day trial of OmniFocus desktop. I have been using it for about two days, and so far I am hooked. It’s got an even steeper learning curve than the iPhone version, but the larger screen in some ways makes the relationship between the different views and types of data clearer. I’ve also been watching some of the introductory videos on the website. After that, I discovered a great set of video podcasts called ScreenCastsOnline, which do in-depth screencasts of popular Mac apps. I’ve only watched a couple, but they have tons available that I want to see. They also offer podcast subscriptions in HD or iPhone-compatible sizes. I sense this will be a new favorite podcast of mine. You can get the links to either of these feeds on their website.

In all, I’ve been having fun trying to think of every little thing I need to accomplish and entering it into OmniFocus and categorizing it. I think I’ll be much more efficient using the desktop app since the majority of what I need to accomplish either requires me to be at my computer, or in an environment where my computer is out. This way, the iPhone app, which is a little more cumbersome to use due to the fact that it can’t run in the background, is only really needed when I’m out and about. More thoughts to come as this experiment goes on…

UPDATE: there is now an entire page of the site dedicated to OmniFocus tips!


April 23, 2009

My Week in Computing

I call this: computers,mac,phones — Posted by KP @ 10:17 pm

The biggest event of my week was yesterday when we visited the King of Prussia Mall in Pennsylvania. As befitting a giant mall, of course there is an Apple Store. I decided to take my chances on a walk-in visit to the Genius Bar to see if anything could be done about my Macbook Pro battery.

A little background, because I don’t bitch about my battery nearly enough for you to have known it was going on: my computer is not quite two years old, and its second battery has withered and died. The first battery lasted pretty much a year exactly, before the battery life got to a point where it was really negating the purpose of having a laptop (somewhere around a half hour). I probably had a case for premature failure, but I just bought a new one, and was happy.

Cut to ten months later. While the battery life on the second one had not become quite so brief (maybe an hour to an hour and a half), the battery was all confused. Diagnostic programs reported the battery health at 40% after 90-something charge cycles, which based on my perusal of the Apple Support forums, is way worse than a lot of people who were able to get their batteries replaced. Worst of all, instead of simply dying quickly, it was misreporting its charge, so that the computer would show it maybe 30% full, and instead of showing a low battery warning or forcing the computer to sleep, it would completely shut off without warning, which is, um, terrible, in so many ways. It had just started doing this before the logic board failure, so when the computer died I thought maybe the battery was not to blame after all, but the problem continued after the repair.

While my computer is sadly without Apple Care, the battery is less than a year old, and thus has its own warranty. It’s clearly indicated on the receipt, which I made sure to have on my iPhone in PDF format before going to the store.

So I walked into the store and was able to get an appointment right away, and within 5 minutes was talking to the genius. He booted my computer from an old iPod nano which had some diagnostic software on it (as I tried to stifle my excitement at this idea of using my old nano as an 8GB flash drive), and after a few seconds, the screen popped up with this big red box with the word “BAD” in it in huge letters (artist’s rendering above). It was really comical. Well that settled that! I showed him the PDF including the warranty date, signed some papers and walked away with a brand new battery. Between the logic board and the battery I feel like I have a brand new Mac.

Right now I’m using my days off to be a good little girl and train the battery properly. It’s probably going to want to be shut down soon — oops, there goes the warning — so bye!


April 13, 2009

Bag Review: Booq Python Pack

I call this: bag reviews,computers,mac — Posted by KP @ 4:13 pm

It all started under the truck. This is me, in St. Louis, being cute and acting like I’m pulling the truck. Oh, so funny! What a great Facebook picture! But this fun Facebook picture did not come without sacrifices. As we had just left the bus, I had my usual computer backpack on my back, and I specifically left it on for this picture, hoping it would sort of look like I had some kind of harness on helping me to pull the truck. Well what ended up happening was that all the grease under the trailer (which I assume is what makes it able to slide onto the tractor so easily) got all over my bag. I mean all over. If you have not crawled around under a truck, I don’t think you can conceive of this much grease. At first I thought my bag might be a total loss, but over the two or three days in St. Louis, I decided to clean it, with a variety of products suggested by my colleagues. I had some success with dishwashing detergent, but the bag was still stained and vaguely slimey. I bought a cute Jansport sling-style bag in the college bookstore to use until my bag either dried out or was given up on, and while I’m glad I have that bag for other uses, it was never big enough to replace my primary computer bag (which was a Victorinox laptop backpack that I can’t even find a picture of anymore.) My bag had these kind of cool rotatable straps that were connected to a flexible plastic plate inside the bag. The plate had started cracking, and I was growing concerned that one day the whole thing might crack off and the bag would become a useless pile of jello. So I was starting to keep my eyes open for a suitable replacement. You may know, I’m a bag whore — I’ll buy a bag for any specific purpose or situation, but my computer bag almost never satisfies me, because it must be able to do everything. So I stick with the same one for a long time, not because I’m being frugal or rational, but because I rarely find one I find acceptable for such an important job.

All this to say, this is not just any bag review of some bag I saw that I thought might be cool to try. This is the decision to replace the bag, the one that in a few cubic inches allows me to bring my stage managementy goodness wherever I go — safely, comfortably, and with the ability to fit and organize every item that I deem must be with my person at all times.

Needless to say, I did a lot of research. One major factor that immediately excluded a lot of bags is that I refuse to buy a bag with a dark or black interior. There is no good reason that the interior fabric of a bag should make it difficult to find things inside. There aren’t that many companies that take this seriously, and Booq stood out as one of the few that had an obvious understanding of the benefit of a brightly-colored interior.

Booq is a small company that seems to aim their products at Mac users without exactly excluding others. I’m guessing the reason for this is that their M.O. seems to be that they make really really expensive bags. Really nice, really thought out, really expensive bags. And the mentality of the average Mac user is probably more in line with that philosophy of “Yeah I spent a whole lot of money on it, but look, it’s awesome!”

They seem to have a lot of cool bags for different purposes. What I wanted most in mine was capacity and organization for lots of small accessories, while not being too huge for my small body. I found the Python Pack most to my liking. It’s designed for photographers, and comes with a matching camera case that has dividers which can be arranged to fit camera, lenses, and other accessories, and then the whole case slips into the bottom of the main compartment. The idea as best I can tell is that you have your laptop, accessories, memory cards, and camera gear, and then a little room for some extra stuff. I wasn’t so interested in the camera bag, but the size of the spacious compartment, and the many pockets and slots for storage appealed to me, so I gave it a try. Because it doesn’t seem to be carried in stores, I had to make something of a leap of faith. Thankfully, I ordered it from ebags.com, who I’ve always had good luck with, and who happen to have a generous return policy, so if I decided that this bag I paid $300 for, sight unseen, was not the perfect bag for all my needs, I could return it.

Due to my laptop dying on me, it’s taken me longer to finish this review than I had intended, which is good because I have had more time to truly live with the bag. I am still completely happy with my purchase, and this is definitely going to be my main bag for a while. Now on to the details.

List of Pockets and Compartments
I’m a little too happy to have Photoshop back, so I made a fancy list. Do you hate me? I hate me a little. Click for full size.


I didn’t get so fancy for this one. There’s just a pocket on each shoulder strap. Because the straps get bent around your body, I wouldn’t really advise putting anything in them that might not like getting bent. I usually keep gum in them. It would be good for an iPod smaller than an iPhone.

The right-side flap has a lot more little pockets than the other side. I keep things like my computer’s remote, a few thumb drives, my camera (not shown unfortunately because I was taking the picture with it), and some assorted cables. There are two pen slots, but neither is big enough for a chunky pen or pencil, and one of the slots is really only appropriate for a standard #2 pencil. As a stage manager and fan of mechanical pencils, this is pretty useless.


Basic exterior view. Henry V luggage tag not included!

PROS:

  • Very nice quality construction. The fabric, zippers, seams and pockets feel sturdy. They’re also kind of sexy. The spandex-like material on some of the pockets, which is also functional for its elastic effect, and the magnetic closure on the flaps inside the main compartment, are just pleasant to use.
  • Rubbery base, which wraps around onto the back. It not only protects the bag from whatever may be on the ground, it provides a little traction on the back to keep the bag from sliding around.
  • Orange interior — easy to find things. Unfortunately the large side pockets have a partially black interior, which sucks a lot, but I suppose due to the construction of the bag it probably couldn’t be avoided.
  • It has waist and sternum straps — and just as important, they are removable. I use the sternum strap a lot. I originally took it out on the road with the waist straps stowed in a pocket. But since I never used them, I now travel without them altogether.
  • Comfortable straps

    • CONS:

  • Overall most of the pockets are too tight. What I mean is there are tons of pockets, but it doesn’t feel like much thought went into what happens when there are contents in them. Suddenly they are very small and many of the little pockets overlap, so when one is filled, the one in front of it becomes almost impossible to get anything into. This is helped a bit by the fact that many of the pockets are made of a spandex-like material, so they expand when things are in them. The ones that are not made of this material have very little give.
  • The two slash pockets on the front are so thin, small, and strangely shaped, I’m not sure what is intended to go in them. Right now I have my business cards, a pack of gum, and my Advil/Tylenol box.
  • The camera case is too big to get in and out of the bag easily.

    • Camera Case
    The camera case is really too big for the bag. Even with all the interior pockets empty, the case has to be forced just to get through the opening of the bag. Also, it’s too tall to have it sitting in the bottom of the bag and still be able to get a binder upright above it (you can kind of fit one diagonally, but it’s awkward.) I try to travel with my script in my bag as little as possible, but to be unable to makes me uneasy. While experimenting with this, I discovered that my printer (Canon i70) does indeed fit sideways in the bag, just barely, which helps justify using the camera case in certain situations. Case, printer, script and laptop is never going to happen, though.

    I’m not a photographer, so I really had no use for the case, but I thought it might be fun to play with the provided partitions and use it to hold other goodies of an electronic nature. It holds most of the gaming peripherals I travel with on the road: mouse, USB hub, and gamepad, as well as my backup hard drive. I brought the case on this leg of the tour, and it was a stupid idea. It takes up way too much space for its usefulness. Keeping it in the bag on a daily basis is not a good use of space, and the important stuff, like my mouse and backup drive, live perfectly well in the pockets within the main compartment of the bag itself — pockets which ironically can’t be filled when the camera case is in the bag.

    At any rate, the case would definitely be useful to bring along in more casual situations where I would not need to carry a binder. For an overnight trip, for instance, there would be just enough room left in the bag for some clothes and other small items.
    Here’s how I set up the dividers for my HD and gaming stuff (that’s mouse on the left, HD top center, USB hub upper right, and gamepad at the bottom.)

    Below is a picture of the bag with the camera case in it, and my printer on top.

    Commuter Report:
    My first commute with the bag went surprisingly well. All I had in it was my laptop and the accessories I permanently carry (which is a lot of stuff). The bag was very well balanced, and as a result felt much lighter than it was. My morning train was pretty packed — I got a seat, but I was crammed in, so it was a good opportunity to check how well the bag can be contained on one’s lap without spilling over into someone else’s personal space. While it is much more rigid than a normal backpack, it can still be squeezed into a smaller footprint if need be. The sturdy handle on the top is also nice. It’s big, padded, and strong enough to really be used to drag the bag around with a lot of heavy stuff in it.

    World Traveler Report:
    The bag has been nice to fly with. Again I was nervous about the fact that it’s kind of rigid, but I have found it fits beneath the seats of every plane I’ve been on, including some tiny puddle jumpers. On a couple it has been really tight, though. It does fit in the overhead compartments well, too, if you can tame the straps from going everywhere. When I fly I tend to take the little tiny electronic crap out of my bag as much as possible so the TSA people don’t freak out and have to look at all of it. On my first flight with this bag, I didn’t really do that, and sure enough it had to be hand searched. But because there are enough pockets for everything to have its proper place, that didn’t take long.

    Work Report:
    I really love the fact that the bag naturally stands upright. It just makes getting into it easier. The rigidity is also nice since you don’t have to dig around, everything is exposed. I keep my laptop charging cable in the inner pocket on the flap, which makes it very heavy. When the bag is largely empty and the charger is still in the pocket, it does have a tendency to fall over, but that probably serves me right for packing it that way. The handle on the top is very sturdy for wrestling with the bag and dragging it under my desk, into the junk bunk on the bus, or anywhere I need it to go.

    In Conclusion:
    I have no regrets about buying this bag. It’s very expensive, but so far it’s been worth it, as I haven’t seen another bag that meets my needs so well.

    And finally, here’s a view of the bag carrying a theoretical load of two large scripts, my printer, and computer (for those who really care about the distinction, that was my 15″ Powerbook standing in for the picture, my Macbook Pro was busy doing something — it’s a little bit longer and thinner than the PB.) You can also see one of the padded inserts that comes with the bag, so that it can fit Macbooks from 13″ (where you would use both pads) to 15″ (with one pad) to 17″ (no pads needed).

    You can see in some of the other pictures that I have an inner sleeve in the laptop slot. That is one I just bought, also made by Booq, although it’s not particularly marketed as an accessory for this bag. It’s their Taipan Skin sleeve, which comes in a couple colors. The black one pretty much matches this bag. It has three little rubbery stripes sewn on it, which give it a little more protection and grip. The zipper wraps around two sides of the bag, so you can take the computer out horizontally or vertically. There are also two zippers. I have the medium model, designed for the 15″ MacbookPro. If you’re curious, Booq makes it clear that it fits both current (unibody) and previous-gen MBPs. Mine is previous-gen, and the fit is very snug, but not too snug. I don’t have a current-gen model to test it with, so I can’t say for sure how it would fit, but I’d guess it wouldn’t be swimming in it. It’s a little tight to just slip the computer in when it’s inside the laptop slot in the bag, but I like traveling with a sleeve because it allows me to carry the laptop around by itself with some protection, when it’s overkill to take my whole bag, such as running into the theatre for a minute from the bus, or going up to the booth during a show.


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